At my first job as a junior marketer, there was a guy in the office who always made silly spelling and grammar mistakes in his emails. At first it was funny, but soon his writing “currant condition” instead of “current condition” and “band” instead of “banned” started to make me crazy. As a joke, I sent him misspelled emails for a week. And you know what? He didn’t even notice.
Even if your position doesn’t require you to compose lots of documents every day, you still have to write emails to colleagues and communicate with clients. So that you don’t become a character like the one I described above, or spend three hours crafting a three-sentence email to your manager, here are some resources to make the process faster and easier.
If you have no idea about the different types of business letters, you should try Email Excellence. This website gives you templates for different types of business emails, along with basic outlines for what each should include. There’s also some good advice to help you craft great messages.
Creating a multipage financial document can be daunting. If you need help, try Enloop, a website that helps you craft the perfect business plan. Simply input your data and the tool leads you through the process.
If you have an Android device, then Ginger is a must for you. Using its own special keyboard, it offers spelling and grammar suggestions for your emails, social media messages, text messages, and more. The best thing about Ginger is that it’s personalized—it offers customized lessons and advice based on the most common mistakes you make.
Initially designed for students, Student Share lets you download academic papers, including business and marketing ones, that answer essential questions about the process. They help make your business writing sound masterful and convincing.
This online tool allows you to check and analyze your writing as you go. You don’t have to download anything, since the tool works with your browser. Paper Rater gives you suggestions about spelling and grammar errors, as well as sections that might be confusing to readers.
If you have to write similar documents every day, there’s no need to start from scratch every time. Gorgias lets you make special email templates and highlights the information you need to update when you write an email response. It’s a real time saver.
When you want to make yourself perfectly clear, use Readable. This tool helps you organize your thoughts into short paragraphs and simple sentences that underscore your main points. The website analyzes your writing and provides you with a readability score. The higher the score, the more confusing your text may be.