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Last Updated: July 6, 2023
Thank you for considering a job opportunity at WeWork! This Applicant and Candidate Privacy Notice (“Candidate Notice”) describes how WeWork collects, uses, shares or otherwise processes personal data of applicants and candidates in connection with our application, hiring and recruitment process, including referrals and applicants who apply directly through our online recruitment system and careers website, third-party agencies and recruiters on behalf of candidates and prospective candidates and leads who have expressed interest in receiving career-related updates and job opportunities. If you are an agency or recruiter acting on behalf of a candidate or otherwise providing personal data of a third party, please ensure that you have the right to provide such data to us and also provide a copy of this Candidate Notice to any third party whose personal data you provide to us.
When we use the term “personal data” in this Candidate Notice, we are using that term to generally mean any information, or combination of information, that can be reasonably used to identify you. The definition of personal data varies based on the jurisdiction in which you reside. For purposes of this Candidate Notice, only the definition of personal data that applies to your physical location will apply.
We Work Management LLC (“WeWork,” “we,” “our” or “us”) is responsible for the processing of your personal data as described in this Candidate Notice, and, unless otherwise specified, acts as the controller of such personal data. That means that WeWork determines “why” and “how” your personal data is collected and used.
The types of personal data we collect depends upon the nature of the job to which you have applied or are being recruited for and the location of the job. To make it easier to understand the personal data we collect, we have organized this information into categories in the table below (however, not all categories may be applicable to you):
CATEGORY OF PERSONAL DATA DESCRIPTION OF INFORMATION Application Data Personal data provided by you or the person who referred you. This includes: Personal identifiers and contact information such as your name, email address, phone number, physical address, date of birth and any other contact information; Data contained in your resume or CV (e.g., work experience and qualifications, school you attended and dates of attendance, highest level of education and degrees) and and other documents related to the application or recruitment process (e.g., cover letter, academic qualifications and transcripts); Information about the type of employment you are looking for or may be interested in, including targeted compensation, benefits and other job preferences; Publicly available information from publicly available sources relevant to the hiring process, e.g. your LinkedIn profile; and Other information provided by you in the application, hiring and recruitment process. You may volunteer your previous salary and/or financial and benefit package as part of the recruitment process but we will not ask for this information. Account Data Personal data such as your username and password for our online recruitment system and/or talent community system. Interview Data Personal data collected from interviews and outcomes of any recruiting exercises you complete, including assessments and reasoning ability tests Travel Data Personal data we process if WeWork is arranging travel for on-site interviews or reimbursing you for applicable travel-related expenses. Background Check Data* Information received from internal and external reference and background checks, including criminal records at offer stage only (if applicable for the position you have applied for, and as permitted by applicable laws).
The results of a background check may include personal data we do not already have about you. Citizenship and Immigration Data Information related to your immigration status, visa requirements and other right to work information (e.g., country of birth, passports and residency permits). Voluntary Diversity and Demographic Data* On a voluntary basis and as permitted by applicable law in some countries, we may ask you to provide us with demographic information such as race, ethnicity and veteran status. This information is used for equal opportunity monitoring. Furthermore, on a voluntary basis and as permitted by applicable law, we may also ask you to provide us with other demographic information such as age, national origin, citizenship, sex, gender identity, gender expression, sexual orientation, disability or accommodation request.
When you choose to provide any such information, it will not be used in the hiring decision, unless specifically permitted by law. This information will be used to help us to evaluate and improve our diversity and inclusion efforts. Security Data Data such as your image and video footage captured by closed circuit television (CCTV) when you visit our locations for an interview. Other Voluntary Personal Data Data that you choose to voluntarily provide in connection with your application and interview or any other communications with us or data that you make publicly available such as contact information, your education and work experience information (e.g., when you share information via social media, job search and career networking sites).
*There may be instances in which the personal information that you provide to us or we collect is considered “special” or “sensitive” personal information under the data protection laws of some jurisdictions.
We collect most of the personal data directly from you, for example, from your application that you submit to us. However, we may also collect personal data about you in the course of the application, recruitment and hiring process or from third parties such as references, recruiters, social media sites (e.g., LinkedIn) and publicly-available resources (e.g., job search and career networking websites). We may also collect your personal data through service providers and other third parties that collect it on our behalf, such as communications providers, scheduling providers and application providers or from background and credit reference agencies (where permitted or required by law). Additionally, when you visit WeWork’s careers site, we may use cookies, web beacons, tags, and scripts to measure traffic data and enable you to sign-in. For more information on how we use cookies, internet advertising and other tracking technologies, please see our Cookie Policy.
If you do not provide us with your personal data we may not be able to process your job application, or assess your suitability for a particular role, comply with our legal obligations or manage our business. We will tell you when we ask for information which is a statutory or contractual requirement or needed to comply with our legal obligations.
We are committed to the lawful processing of your personal data in accordance with data protection laws, which in certain jurisdictions require us to have a valid legal basis to do so. In most circumstances, we rely on our legitimate interests (where they are not overridden by your interests or fundamental rights and freedoms), for the performance of a contract with you (or in order to take steps prior to entering into a contract with you) or to comply with our legal obligations. In certain circumstances, we may rely on your consent, which may be implied (e.g., where you have volunteered information for use by us) or express (in accordance with applicable law). Where we rely on your consent as a legal basis, you may withdraw your consent at any time for any processing activities that we conduct based solely on your consent. Please see Section 11 [Your Rights Relating to Your Personal Data] below to learn more about your rights, including your right to withdraw consent.
To make it easier to understand the purposes for which we use your personal data and, where required, the legal basis on which we rely, we have organized this information into categories in the table below. For more information on the legal bases on which we rely to process your personal data, please contact us using the details provided in Section 13 [Contacting Us] below.
PURPOSE FOR PROCESSING YOUR PERSONAL DATA CATEGORY OF PERSONAL DATA LEGAL BASIS (WHERE REQUIRED) To create, operate and manage our recruitment and talent community systems Application Data Account Data Our legitimate interests, namely managing job applications for positions with WeWork To communicate with you as part of the application, hiring and recruitment process Application Data Account Data Interview Data Other Voluntary Personal Data Our legitimate interests, namely communicating with applicants and managing job applications for positions with WeWork To process and assess your application, including evaluating your qualifications, skills, interests and suitability for the job applied for and/or other opportunities at WeWork Application Data Interview Data Other Voluntary Personal Data Our legitimate interests, namely considering candidates for current and future employment opportunities with WeWork and ensuring we recruit and hire qualified candidates To take steps prior to entering into a contract with you To verify your information, including through reference checks and, where applicable, background checks Application Data Background Check Data To take steps prior to entering into a contract with you Consent (for certain background checks in certain jurisdictions) Compliance with legal obligations (for legally required background checks in certain jurisdictions) To book travel for on-site interviews or reimburse for travel-related expenses, where applicable Travel Data Our legitimate interests, namely providing accommodations to facilitate the interview process To calculate proposed salary and to assess eligibility for certain benefits Application Data Interview Data To take steps prior to entering into a contract with you To consider you for, and inform you about future job opportunities Application Data Account Data Interview Data Consent (to send career-related updates and job opportunities that match a candidate’s interest) To prepare your employment agreement if you are offered a job at WeWork Application Data Citizenship and Immigration Information To take steps prior to entering into a contract with you To inform the referrer of the status and final outcome of your application (if you were referred) Application Data Our legitimate interests, namely to facilitate our referral program To assist you with obtaining necessary immigration visa or work permit (if requested by you) Application Data Citizenship and Immigration Information Our legitimate interests, namely providing immigration support Compliance with a legal obligation to which we are subject To determine your eligibility to work Citizenship and Immigration Information Compliance with a legal obligation to which we are subject To suggest suitable opportunities for you at WeWork (where we have identified you as a potential candidate from information that we've collected from public sources) Other Voluntary Personal Data Our legitimate interests, namely recruiting candidates for employment opportunities with WeWork To comply with applicable laws, regulations, legal processes or enforceable government requests (e.g., immigration and visa laws and requirements and federal and state laws related to reasonable accommodations) Application Data Interview Data Background Check Data Citizenship and Immigration Information Voluntary Diversity and Demographic Data Compliance with a legal obligation to which we are subject To fulfill our obligations to relevant government authorities Application Data Background Check Data Compliance with a legal obligation to which we are subject To evaluate and improve our diversity and inclusion strategy Voluntary Diversity and Demographic Data Consent (on a voluntary basis, except where collection is required by law) We will anonymize and aggregate this information, where possible To monitor and improve our application process and our recruitment and talent community systems, including to analyze our candidate base, hiring practices or tends or to identify qualification or skills shortages Application Data Account Data Interview Data Our legitimate interests, namely assessing and managing applications for positions with WeWork and reviewing and updating our application process To monitor our locations using CCTV Security Data Our legitimate interests, namely ensuring the safety and security of our offices, employees, members and guests, investigating, detecting and preventing suspicious activity and crime at our locations, protecting our rights and the rights of others To respond to your enquiries and requests Application Data Account Data Our legitimate interests, namely managing applications and improving the application process. To create and submit reports as required by applicable law or regulation (e.g., complying with reporting requirements of the federal Equal Employment Opportunity Commission or Office of Contracting Compliance Programs or similar state agencies) Voluntary Diversity and Demographic Data Compliance with legal obligations to which we are subject To establish, defend or exercise legal claims in an employment tribunal or any other court of law Application Data Account Data Travel Data Interview Data Background Check Data Citizenship and Immigration Information Voluntary Diversity and Demographic Data Security Data Other Voluntary Personal Data Our legitimate interests, namely, defending any actual or potential legal claims, pursuing remedies available to us and limiting our damages, complying with judicial proceedings, court orders or legal processes and handling complaints
We consider the protection of your personal data to be a vital part of our relationship with you; therefore, we take care to allow your personal data to be accessed only by those who require access to perform their tasks and duties and to share your personal data with certain third parties who have a legitimate purpose for accessing it. WeWork does not sell your personal data. Your personal data may be shared in the following circumstances:
Your personal data will be shared with WeWork employees where it is necessary for them to undertake their duties with respect to our application, recruitment and hiring process.
We may share your personal data with WeWork group companies to administer our relationship with you and for purposes consistent with this Candidate Notice.
We may share your personal data with our third-party licensees (entities that own and/or operate a WeWork location under a license or similar agreement with WeWork) if the job posting is for a position with a licensee. WeWork acts as an independent controller in relation to our licensees and we are not responsible for the privacy or data security practices of our licensees, which may differ from those explained in this Candidate Notice.
We may also share your personal data for the purposes described above to:
references as part of the recruitment process (provided we obtained your consent);
third-party service providers that assist us in administering our application, recruitment and hiring process;
credit and criminal background check companies (where this is our legal obligation or necessary for our legitimate interest);
professional advisors who perform functions on our behalf, such as lawyers, bankers, auditors; and
government, regulatory authorities and other organizations (such as the police or other law enforcement agents) as required or authorized by law or other regulatory requirements in jurisdictions in which we operate.
We may also share your personal data with third parties involved in a business transaction where we engage in a merger, acquisition, bankruptcy, dissolution, reorganization, sale of some or all of our assets or stock, financing, public offering of securities, acquisition of all or a portion of our business, a similar transaction or proceeding, or steps in contemplation of such activities.
We may share your personal data: (i) at your direction or with your consent or (ii) in the good faith belief that such action is necessary to: (a) comply with a legal obligation, (b) protect or defend our rights, interests or property or that of our employees, agents, members, customers and other third parties, (c) prevent or investigate possible wrongdoing in connection with our business operations, (d) enforce our terms and conditions, policies and agreements, (e) act in urgent circumstances to protect the personal safety of you, other individuals or the public or (f) protect against legal liability.
Because of the global nature of our business, we share personal data internationally with WeWork group companies, service providers and partners when carrying out the activities described in this Candidate Policy, including the United States where we are headquartered. These jurisdictions may have data protection laws that differ from the laws where you reside, and in some cases, may not be as comprehensive or protective. Although the data protection laws of certain jurisdictions may differ from those where you reside, we take appropriate steps, such as implementing standard contractual clauses, relying on adequacy decisions and other international transfer agreements or frameworks approved by regulators and governments, to ensure your personal data is handled as described in this Candidate Notice and in accordance with applicable data protection law.
If your application is successful and you become an employee of WeWork, where permitted by local law, the personal data we collect during the application, hiring and recruitment process may be transferred to your personnel file and stored in accordance with our internal policies, which you will receive access to at the start of your employment.
If your application is unsuccessful (or you withdraw from the process or decline our offer), we will retain your information for a period after your application. We retain this information for various reasons, including in case we face a legal challenge in respect of a recruitment decision, to consider you for other current or future jobs at WeWork and to help us better understand, analyze and improve our application, hiring and recruitment process.
Where you have given us your consent to process certain Voluntary Diversity and Demographic Data (including Equal Opportunities information) we may anonymize and aggregate this information, and store it in a form that does not personally identify you, for the purpose of monitoring and improving our application, hiring and recruitment process.
If you do not want us to retain your information for consideration for other roles, or want us to update it, please please contact us using the details provided in Section 13 [Contacting Us] below. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.
We use appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, and unauthorized disclosure or access. Such measures take into account the nature of the personal data and the processing and the threats posed. Where we share your personal data with third parties, we provide written instructions to them to ensure that your data is held securely and in line with the requirements of applicable data protection law. Third parties must implement appropriate technical and organizational measures to ensure the security of your data.
While we endeavor to implement generally accepted security measures, no method of storage or transmission is 100% secure. In the event of a security incident, we will notify regulators and/or you as required by applicable laws and regulations. Such notice may come in the form of an email, postal mail, in-app notification or an electronic notice posted online or through our products and services.
Currently, we do not make any decisions based solely on automated processing, including profiling, which produces legal effects (“Automated Decision-Making”). In the event our position changes, we will update this Candidate Policy and inform you as required by applicable data protection laws.
Depending on where you live, you may be able to exercise certain rights in relation to your personal data. These rights may include the right to:
Obtain confirmation as to whether or not your personal data is being processed by us, and where that is the case, access to such personal data (and related details);
Obtain rectification of inaccurate personal data and to have incomplete personal data completed;
Obtain erasure or deletion of your personal data;
Obtain restriction of our processing of your personal data or object to processing of your personal data;
Receive your personal data in a structured, commonly used and machine-readable format and to transmit such data to another controller where feasible;
Know about the existence of Automated Decision-Making and to not be subject to Automated Decision-Making;
Withdraw your consent at any time, to the extent we rely on your consent as the legal basis for processing your personal data (without affecting the lawfulness of the processing based on such consent prior to your withdrawal or processing based on reliance on a legal basis other than consent);
Lodge a complaint with the applicable supervisory authority; and
Obtain additional information about the suitable safeguards and means we rely upon with regard to international transfer of personal data as described in Section 7 [International Transfers of Personal Data] above.
You will not be discriminated against for exercising any of your rights described in this Candidate Notice. Please note that these rights may be subject to further conditions, limitations and/or exemptions under applicable data protection laws. If any of the rights listed above are not provided under law for your jurisdiction, we have absolute discretion in providing you with these rights.
To exercise your applicable rights, please complete our Privacy Webform or contact us by using the information in Section 13 [Contacting Us] below.
To protect your privacy and maintain security, we may ask you to provide certain information to verify your identity and residence before granting you access to your personal data or complying with your request. We will contact you if we need additional information in order to process your request. If we are unable to verify your identity or rights to the data, we may not be able to provide you with data rights until you are able to provide us with proper documents. Where permitted by law, we reserve the right to charge an appropriate fee to cover administrative costs incurred in responding to your request, for instance, if your request is manifestly unfounded or excessive.
Under certain data protection laws, you may designate an authorized agent to make requests on your behalf to exercise your rights. Before accepting such a request from an agent, we will require the agent to provide proof you have authorized it to act on your behalf, and we may need you to verify your identity directly with us.
We encourage you to join our talent community to stay in the know! When you do so, we may send you email communications about career-related updates and job opportunities that match your interests. If we process your personal data for the purpose of sending you these communications, you can manage your preferences in a number of ways. You can use the unsubscribe link in each email you receive from us to opt-out or you can manage your notification preferences within the talent community platform, which can be accessed via the portal on the top right in the header on the careers website. Please be sure to save any changes you make. Please note that opting out of these communications does not opt you out of receiving transactional communications from us such as communications about your application status.
You can also contact us using the information in Section 13 [Contacting Us] below to assist with management of your preferences.
For more information on how to manage the use of cookies, targeted online advertising and other tracking technologies, please refer to Section 7 [How to Manage Cookies, Targeted Online Advertising and Other Tracking Technologies?] in our Cookie Policy.
Please note that by blocking or deleting cookies and other tracking technologies, you may not be able to take full advantage of the websites or services.
From time to time, we may update or modify this Candidate Notice, in our sole discretion, to reflect changes in legal and regulatory requirements and our business practices. The updated Candidate Notice will be posted to this website with a change to the “Last Updated” date (located at the top of this Candidate Notice). We encourage you to review this page periodically to stay informed, especially before you provide personal data. In circumstances where we make updates or modifications to this Candidate Notice that materially alter your privacy rights, we will provide additional notice, such as via email or with in-service notifications, as required by law. The updated Candidate Notice will take effect immediately after being posted or as otherwise notified by us. Your continued relationship with us or your continued use of our website after any such updates take effect will constitute acknowledgement and (as applicable) acceptance of the updated Candidate Notice.
If you have questions or concerns relating to this Candidate Notice or privacy-related issues, please email us at privacy@wework.com or send a letter to the address below. When you contact us, please indicate which country and/or state you reside. To exercise your applicable rights as described in Section 11 [Your Rights Relating to Your Personal Data], please complete our Privacy Webform.
WeWork Privacy Team
12 East 49th St.
Floor 3
New York, New York 10017
WeWork complies with data protection laws requiring a local Data Protection Officer to be appointed. For more information, please email us at privacy@wework.com.
We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If, however, you believe that we have not been able to assist with your complaint or concern, and you are located in the European Economic Area or the United Kingdom, you have the right to lodge a complaint with the competent supervisory authority. If you work or reside in a country that is a member of the European Union or that is in the EEA, you may find the contact details for your appropriate data protection authority on the European Data Protection Board’s website. If you work or reside in the United Kingdom, you may find the contact details for the Information Commissioner’s Office (ICO) on the ICO’s website.
Please see each section below for more information on our separate and/or supplemental privacy notices and policies that may govern how we process your personal data in certain circumstances.
This Candidate Notice applies solely to the processing of personal data in connection with our application, hiring and recruitment process. For more information on how WeWork collects, uses, discloses, and otherwise processes personal data in connection with use of our products, services and websites, please see our Global Privacy Policy.
These U.S. Supplemental Privacy Notices supplement the information contained in this Candidate Notice. Please see each section below for more information and/or supplemental privacy notices that apply to our processing activities in certain states.
As required by the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (collectively, the “CCPA”), this supplemental California privacy notice (“California Notice”) is intended to provide certain disclosures about our handling of California residents’ personal information and describe the rights that California residents have with respect to their personal information. When we use the term “personal information” in this California Notice, we are using that term as the CCPA defines it, which the CCPA generally defines “personal information” as information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household.
Personal Information We Collect
We have collected the following categories of personal information from consumers in the preceding 12 months:
CATEGORY OF PERSONAL INFORMATION (AS SPECIFIED IN THE CCPA) INFORMATION COLLECTED Identifiers Data such as your name, postal address, unique personal identifier, online identifier, IP address, email address, telephone number, account name and other similar identifiers. Characteristics of Protected Classifications On a voluntary basis and as permitted by applicable law in some countries, we may ask you to provide us with demographic information such as race, ethnicity and veteran status. This information is used for equal opportunity monitoring. Furthermore, on a voluntary basis and as permitted by applicable law, we may also ask you to provide us with other demographic information such as age, national origin, citizenship, sex, gender identity, gender expression, sexual orientation, disability or accommodation request. Internet or Other Electronic Network Activity Information Data such as your browsing history, search history and information regarding your interaction with our career website. Audio, Electronic, Visual, Thermal, Olfactory or Similar Information Data such as your image and video footage captured by closed circuit television (CCTV) and call and video recordings. Professional or Employment-Related Information Data such as your employer and your title or role. Education Information Data such as your educational institution and associated degrees and programs.
Purposes for Which the Personal Information is Used
We use the categories of personal information listed above for the purposes set forth in Section 5 [Purposes For Which We Process Your Personal Data and the Legal Basis on Which We Rely] above. For ease of reference, we repeat those purposes below:
To create, operate and manage our recruitment and talent community systems;
To communicate with you as part of the application, hiring and recruitment process;
To process and assess your application, including evaluating your qualifications, skills, interests and suitability for the job applied for and/or other opportunities at WeWork;
To verify your information, including through reference checks and, where applicable, background checks;
To book travel for on-site interviews or reimburse for travel-related expenses, where applicable;
To calculate proposed salary and to assess eligibility for certain benefits;
To consider you for, and inform you about future job opportunities;
To prepare your employment agreement if you are offered a job at WeWork;
To assist you with obtaining an immigration visa or work permit (if requested by you);
To determine your eligibility to work;
To comply with applicable laws, regulations, legal processes or enforceable government requests (e.g., immigration and visa laws and requirements and federal and state laws related to reasonable accommodations);
To fulfill our obligations to relevant government authorities;
To evaluate and improve our diversity and inclusion strategy;
To monitor and improve our application process and our recruitment and talent community systems, including to analyze our candidate base, hiring practices or tends or to identify qualification or skills shortages;
To monitor our locations using CCTV;
To respond to your enquiries and requests;
To create and submit reports as required by applicable law or regulation (e.g., complying with reporting requirements of the federal Equal Employment Opportunity Commission or Office of Contracting Compliance Programs or similar state agencies); and
To establish, defend or exercise legal claims in an employment tribunal or any other court of law
Categories of Personal Information Disclosed for a Business Purpose
We have disclosed the following categories of personal information for business purposes in the preceding 12 months:
Identifiers
Characteristics of Protected Classifications
Internet or Other Electronic Network Activity Information
Audio, Electronic, Visual, Thermal, Olfactory or Similar Information
Professional or Employment-Related Information
Education Information
Please see Section 6 [How We Share Your Personal Data] above for additional information that may be of interest to you.
Sensitive Personal Information
The personal information we collect and use may include information that may be considered “sensitive personal information” as defined in the CCPA. We do not use or disclose sensitive personal information for any purpose inconsistent with section 7027 (l) of the CCPA.
Source of Personal Information
We explain our sources of personal information in Section 4 [How We Collect Your Personal Data] above. Please see that Section for additional information that may be of interest to you. For ease of reference, in regard to personal information, the categories of sources are:
You
From automated means, devices and our network; and
From other sources and third parties (e.g., references, recruiters and social media sites).
No Sale of Personal Information
In the preceding 12 months, we have not “sold” any personal information of consumers, as that term is defined under the CCPA. Furthermore, we do not knowingly sell or share personal information (including sensitive personal information) of individuals under 16 years of age. For more information on how we use cookies, targeted online advertising and other tracking technologies, please see our Cookie Policy.
Your Rights Relating to Your Personal Information
As a California resident, you may have the rights listed below in relation to personal information that we have collected about you. However, these rights are not absolute, and in certain cases, we may decline your request as permitted by law. These rights may include:
Right to Know. You have a right to request the following information about our collection, use and disclosure of your personal information over the prior 12 months, and ask that we provide you with a copy of the following:
categories of and specific pieces of personal information we have collected, sold or shared about you;
categories of sources from which we collect personal information;
the business of commercial purposes for collecting personal information;
categories of third parties to whom the personal information was disclosed for a business purpose; and
categories of personal information disclosed about you for a business purpose.
Right to Correct. You have a right to request that we correct inaccurate personal information maintained about you.
Right to Delete. You have a right to request that we delete personal information, subject to certain exceptions.
Right to Opt out of Selling or Sharing. You have the right to direct a business that sells or shares personal information about you to third parties to stop doing so.
Right to Restrict Use of Sensitive Personal Information. You have a right to request that we limit our processing of sensitive personal information under certain circumstances.
Right to Non-Discrimination. We will not discriminate against you for exercising any of your rights under the CCPA.
How to Exercise Your Rights
You may exercise your rights by completing our Privacy Webform or by calling our toll-free number at 888-914-9661 (pin: 767325). To protect your privacy and maintain security, we may take steps to verify your identity before complying with your request, and may decline your request if we are unable to verify your identity. To verify your identity, we may collect information such as your email address, government issued ID or date of birth, before providing a substantive response to the request.
You can request to opt-out of the sale or sharing of your personal information by clicking on the “Cookies Settings” or “Privacy Choices” link in the footer of the webpage. For more information on how to manage the use of cookies, targeted online advertising and other tracking technologies, please refer to Section 7 [How to Manage Cookies, Targeted Online Advertising and Other Tracking Technologies?] in our Cookie Policy. In addition to using the cookies settings/privacy choices preference center, in many cases you may opt-out from the collection of cookies by managing your cookie settings at the browser and/or device level.
Authorized Agent
Generally, if you are a California resident, you may designate an authorized agent to make a request to access or a request to delete on your behalf. To do so, you must: (1) provide that authorized agent written and signed permission to submit such a request; and (2) verify your own identity directly with us. Please note, we may deny a request from an authorized agent that does not submit proof that they have been authorized by you to act on your behalf. We will respond to your authorized agent's request if they submit proof that they are registered with the California Secretary of State to be able to act on your behalf, or submit evidence you have provided them with power of attorney pursuant to California Probate Code section 4121-4130. We may deny requests from authorized agents who do not submit proof that they have been authorized by you to act on their behalf, or are unable to verify their identity.
California Shine the Light Act
Under California Civil Code Section 1798.83, California residents with an established business relationship with us can request information once a year about sharing their personal information with third parties for the third parties' direct marketing purposes. We do not share personal information with third parties for their direct marketing purposes. If you'd like to request more information under the California Shine the Light Act, you can email us at: privacy@wework.com.
This supplemental Virginia privacy notice (“Virginia Notice”) supplements the information contained in this Candidate Notice and applies solely to consumers who reside in Virginia. This Virginia Notice is intended to provide you with additional information with regard to our handling of your personal data and certain consumer rights.
When we use the terms “consumer” and “personal data” in this Virginia Notice, we are using those terms as Virginia’s Consumer Data Protection Act (“VCDPA”) defines them, which the VCDPA generally defines a “consumer” as a natural person who is a resident of Virginia acting only in an individual or household context, but does not include a natural person acting in a commercial or employment context and “personal data” as information that is linked or reasonably linkable to an identified or identifiable natural person, but does not include de-identified data or publicly available information.
Categories of Personal Data, Purpose for Processing, Categories of Personal Data Shared with Third Parties and Categories of Third Parties with Whom We Share Personal Data
In this Candidate Notice,
Section 3: “Personal Data We Collect” describes the categories of personal data we process;
Section 5: “Purposes for Which We Process Your Personal Data and the Legal Bases on Which We Rely” describes the purposes for processing personal data; and
Section 6: “How We Share Your Personal Data” describes the categories of third parties with whom we share personal data.
Some or all of the categories of personal data we process may be shared with third parties. The categories of personal data that we share with third parties depends upon the purposes for which we process personal data. If we engage a third party in connection with any of the purposes for which we process personal data, the categories of personal data associated with that purpose will be shared with the associated third party. Please refer to Sections above in this Candidate Notice for more context.
De-Identified Data
We may use de-identified data in some instances (as that term is defined under VCDPA). We maintain and use such data without attempting to re-identify it.
Your Rights Relating to Your Personal Data
As a Virginia resident, you may have the rights listed below in relation to personal data that we have collected about you. However, these rights are not absolute, and in certain cases, we may decline your request as permitted by law. These rights include the right to:
To confirm whether or not we are processing your personal data and to access such personal data;
To correct inaccuracies in your personal data, taking into account the nature of the personal data and the purposes of the processing of your personal data;
To delete personal data provided by or obtained about you;
To obtain a copy of your personal data that you previously provided to us in a portable and, to the extent technically feasible, readily usable format that allows you to transmit the data to another controller without hindrance, where the processing is carried out by automated means; and
To opt out of the processing of the personal data for purposes of (i) targeted advertising, (ii) the sale of personal data or (iii) profiling in furtherance of decisions that produce legal or similarly significant effects concerning the consumer.
How to Exercise Your Rights
You may exercise your rights by completing our Privacy Webform. To protect your privacy and maintain security, we may take steps to verify your identity before complying with your request, and may decline your request if we are unable to verify your identity. To verify your identity, we may collect information such as your email address, government issued ID or date of birth, before providing a substantive response to the request.
We do not sell your personal data or engage in profiling in furtherance of decisions that produce legal or similarly significant effects concerning you (as those terms are defined under VCDPA). To opt out of targeted advertising, if applicable, please refer to Section 7: “How to Manage Cookies, Targeted Online Advertising and Other Tracking Technologies?” in our Cookie Policy.
How to Appeal Our Refusal to Take Action on a Request
If we decline to take action in any request that you submit in connection with the rights described in the above sections, you may ask that we reconsider our response by sending an email to privacy@wework.com. Please use “VCDPA Appeal of Consumer Rights Request” in the subject line.
For more information on how we use cookies, targeted online advertising and other tracking technologies, please see our Cookie Policy.
For information on how WeWork collects, uses, discloses, and otherwise processes Personal Data in connection with our response to the COVID-19 pandemic, please see our COVID-19 Privacy Notice.
This Candidate Notice does not form part of any offer of employment and we may amend it at any time to reflect any changes in the way in which we process your personal data. If you are hired by WeWork, personal data collected in connection with your application may be incorporated into WeWork’s human resources system and may be used to manage the new-hire process; any such data may become part of your associated file and may be used for other employment-related purposes consistent with applicable law.
We use anonymized data. Anonymised data is data from which individuals cannot be identified or made identifiable neither by us nor anyone else. Anonymized data is not personal data and is not subject to data protection laws.
This Candidate Notice does not address, and we are not responsible for the privacy, data, or other practices of any entities other than the WeWork group companies (except as otherwise provided in this Candidate Notice), including licensees, recruiters and social media sites.
Our website may contain links to other websites, including links to job postings for positions with our licensees. This Candidate Notice does not address, and WeWork is not responsible for, the privacy, data or other practices of any third parties, including any third party operating any website or service to which this website links. The inclusion of a link on this website does not imply endorsement of the linked site or service by WeWork or our affiliates. We encourage you to read the legal notices posted on those sites, including their privacy policies.