{"id":908,"date":"2019-05-16T14:00:14","date_gmt":"2019-05-16T18:00:14","guid":{"rendered":"https:\/\/www.wework.com\/content-marketing-hub\/?p=908"},"modified":"2020-09-03T05:52:50","modified_gmt":"2020-09-03T09:52:50","slug":"how-to-actually-get-work-done-when-you-travel","status":"publish","type":"post","link":"https:\/\/www.wework.com\/ideas\/professional-development\/creativity-culture\/how-to-actually-get-work-done-when-you-travel","title":{"rendered":"How to actually get work done when you travel on business"},"content":{"rendered":"\n

Whether it’s an official work trip or one strictly for pleasure, getting out of town should always involve new experiences, connections, sights, and tastes. Our new series, Work on the Fly<\/a><\/strong>, helps you get the most out of every journey.<\/em><\/p>\n\n\n\n

I work \u201con the road\u201d as a travel editor. I\u2019ve done phone interviews in airplane lounges and swanky hotel lobbies, sent emails from a tuk-tuk in Bangkok and at an early-morning Taj Mahal sunrise. I\u2019ve filed many stories with itchy, jet-lagged eyes. <\/p>\n\n\n\n

Like many of us who travel for work\u2014no matter what the industry\u2014I\u2019ve had to figure out a way to meet deadlines and ensure I\u2019m actually getting work done for the job that I love. It\u2019s a challenge when you\u2019re not in your normal routine or in total control of your schedule\u2014plus, there is a new city to explore, new people to meet, and you want to take advantage of your travel time.<\/p>\n\n\n\n

Henley Vazquez, a member at WeWork 85 Broad St<\/a> in New York City who owns the travel agency Passported, takes 12-15 trips each year. \u201cIt\u2019s not easy to be on the road and to keep up with work,\u201d she admits. \u201cBut it’s essential that I’m out visiting hotels, exploring new destinations, and meeting clients, so I’ve found ways to juggle it all.\u201d<\/p>\n\n\n\n

These fresh tips will help you strike that balance and get work done, while remembering why you took the trip in the first place. <\/p>\n\n\n\n

Stop using an out-of-office message<\/strong>. How often has this happened? You write an email to Megan and receive an out-of-office response that she\u2019s traveling. Megan instructs you to please contact Grace in her absence, which you do. Megan then quickly emails you (even though she\u2019s traveling!), answers your question, and forgets to copy Grace. One simple email has turned into an unnecessary circle of responses. <\/p>\n\n\n\n

When you\u2019re traveling in a well-connected place, consider not<\/em> using your OOO reply to improve your workflow. After all, Vazquez finds that \u201cmost people ignore\u201d her out of office when she uses one, and expect a response. Without the OOO, you may be more incentivized to respond more quickly (and clear your inbox), which reduces your overall workload and mental load.  <\/p>\n\n\n\n

Find your email windows, and don\u2019t touch an email twice.<\/strong> Laura Davidson, who owns a PR agency in New York, recommends conquering different types of emails at different times\u2014for your sanity. \u201cTo tackle my inbox, I handle the simple ones at night, and then in the morning, I handle the ones that require brain power before my meetings,\u201d she says. <\/p>\n\n\n\n

Start at the most recent, rather than the oldest, email, as that one might take care of 20 emails before it. Samantha Ettus, an author and keynote speaker based in L.A., says managing your inbox on a travel day is a bit like managing your kitchen while you\u2019re cooking\u2014clean up as you go, and take deliberate 15-minute windows during the day to catch up. <\/p>\n\n\n\n

\u201cMake sure you don\u2019t touch an email twice,\u201d she says. This means that most of the time, you respond when you open the email. If it requires more time, mark it as unread and add it as a task to your to-do list. <\/p>\n\n\n\n

One last time-saver: Don\u2019t forget to download your emails to your computer before you get on the airplane. If the Wi-Fi works, you can handle in-flight; if not, handle it offline and everything will send when you connect.  <\/p>\n\n\n\n

Don\u2019t hole up in your hotel room to work. <\/strong>Remember why you left home in the first place. Attend the networking event or happy hour, and don\u2019t bemoan your inbox or how busy you are in front of new professional friends. Make those connections that are only possible in real life. <\/p>\n\n\n\n

Ettus is a big fan of connecting with friends of friends or industry leaders in the city you\u2019re visiting, so you make the most of your time there. \u201cYou might as well develop a network in that city\u2014it can only expand your possibilities in the future,\u201d she says. <\/p>\n\n\n\n

But embrace the luxury of alone time.<\/strong> For extra motivation to get work done, treat yourself to room service or a glass of wine at your hotel. If you left a family at home, this is your chance to work without anyone knocking on your door or interrupting you. <\/p>\n\n\n\n

\u201cA quiet hotel room is a luxury I don\u2019t have at home,\u201d says Vazquez, who has three kids, ages 12, 9, and 1. \u201cI wake up, make myself a coffee, and plow through email in the hotel bed.\u201d <\/p>\n\n\n\n

Record a video for your kids instead of calling to check in. <\/strong>Nothing makes a traveling parent crazier than trying to call home at a specific time when you don\u2019t have full control over your schedule. Ettus recommends making a daily morning video for the caregiver at home to show to your kids at any time, rather than leaving a seminar or cutting a site visit short to find a quiet space to make a call before their bedtime. It will let you focus on your day\u2019s events, and you won\u2019t \u201crisk interfering with the good feelings at home,\u201d she says. <\/p>\n\n\n\n

Find an app that helps. <\/strong>Whether it\u2019s the simple Notes app on your iPhone, or one like Evernote, Trello, or Smartsheet for project management, find something that simplifies your workflow. You have a lot to think about when traveling, and need a place to dump thoughts, brilliant ideas, and reminders so you don\u2019t forget anything. <\/p>\n\n\n\n

\u201cI use Workflowy to keep track of new or ongoing requests,\u201d says Vazquez. \u201cI review that list at the end of every day to make sure I\u2019ve addressed anything time-sensitive.\u201d <\/p>\n\n\n\n

Pack your own food. <\/strong>If you\u2019re running from meeting to meeting or up against a tight deadline, you don\u2019t have time to be hungry. I pack my own food, like peanut butter and jelly sandwiches\u2014the ones from Eli\u2019s in New York last for five days. On a recent trip to Istanbul, the sandwich in my bag saved me after a long day of meetings. I just wanted to go to bed and wake up refreshed, ready to tackle my inbox and explore the city. <\/p>\n\n\n","protected":false},"excerpt":{"rendered":"

First step: Stop using an Out-of-Office reply<\/p>\n","protected":false},"author":1847,"featured_media":4105,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[43902,43908],"tags":[508,515,520,10211],"class_list":["post-908","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-professional-development","category-creativity-culture","tag-flexibility","tag-productivity","tag-travel","tag-work-on-the-fly"],"acf":[],"yoast_head":"\nHow to actually get work done when you travel on business<\/title>\n<meta name=\"description\" content=\"First step: Stop using an Out-of-Office reply\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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