{"id":3000010691,"date":"2022-11-04T03:01:00","date_gmt":"2022-11-04T07:01:00","guid":{"rendered":"https:\/\/www.wework.com\/ideas\/?p=3000010691"},"modified":"2022-11-04T11:13:51","modified_gmt":"2022-11-04T15:13:51","slug":"how-to-plan-a-successful-offsite","status":"publish","type":"post","link":"https:\/\/www.wework.com\/ideas\/professional-development\/business-solutions\/how-to-plan-a-successful-offsite","title":{"rendered":"How to plan a successful offsite"},"content":{"rendered":"\n<p>An offsite is often met with skepticism. The idea of taking your employees away from their desks and\u2014worst-case scenario\u2014into a series of trust falls can elicit feelings of anxiety and disdain. 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       <script id=\"nf-tmpl-cell\" type=\"text\/template\">\r\n            <nf-fields><\/nf-fields>\r\n        <\/script>\r\n\r\n        <script id=\"nf-tmpl-row\" type=\"text\/template\">\r\n            <nf-cells><\/nf-cells>\r\n        <\/script>\r\n\r\n        \n\n\n<h2  id=\"1-dont-book-that-dark-stuffy-meeting-room\"class=\"wp-block-heading\">1. <strong>Don\u2019t book that dark, stuffy meeting room<\/strong> <\/h2>\n\n\n\n<p>A lack of natural light can <a href=\"https:\/\/affordableoffice.com\/resources\/natural-light\/\">deplete your immune system<\/a>, making you more vulnerable to illness. Hold your offsite in a <a href=\"https:\/\/www.wework.com\/ideas\/office-design-space\/window-into-the-workplace\/\">well-lit room<\/a> that keeps energy levels high and creative juices flowing. (It\u2019s just science: <a href=\"https:\/\/www.wework.com\/ideas\/let-there-be-office-lighting\">Light can boost creativity<\/a> by up to 15 percent!) Bright, open spaces are also critical for avoiding that end-of-day glazed-eyes effect.&nbsp;<\/p>\n\n\n\n<p>Look for \u201chackable\u201d spaces\u2014ones that can be customized for whatever you\u2019ve got planned. Perhaps the <a href=\"https:\/\/www.wework.com\/ideas\/worklife\/10-conference-rooms\/\">right meeting room<\/a> is already out there, but think about what <a href=\"https:\/\/www.wework.com\/ideas\/worklife\/collaboration-spaces\/\">configuration makes the most sense<\/a> for your team. Lighting is a huge consideration in the design of all WeWork spaces, and there\u2019s likely a room available at your location that can accommodate the mood you\u2019re going for.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"571\" src=\"\/ideas\/wp-content\/uploads\/sites\/4\/2020\/03\/Web_150DPI-20190828_WeWork_Butanta194_Brazil_003_v2.jpg\" alt=\"\" class=\"wp-image-3000010726\"\/><figcaption><a href=\"https:\/\/www.wework.com\/info\/the-lounge-at-butanta-194\/\">The lounge at Butant\u00e3 194<\/a>&nbsp;in S\u00e3o Paulo.<\/figcaption><\/figure>\n\n\n\n<h2  id=\"2-get-creative-with-the-catering\"class=\"wp-block-heading\">2. <strong>Get creative with the catering<\/strong><\/h2>\n\n\n\n<p>Food is a great unifier, one that brings people together and lifts the mood. When planning a menu for your offsite, consider how <a href=\"https:\/\/www.managers.org.uk\/insights\/news\/2018\/august\/the-scientific-link-between-healthy-eating-and-productivity\">diet and productivity<\/a> are linked. Offer plenty of water to keep energy levels up, as well as fruits and vegetables, which can balance out any high-carb (energy-depleting) options. <br><br>Beyond that, have <em>fun<\/em>. Interactive treats like a smoothie bar or an ice cream truck can take things up a notch. Alternatively, rely on your city\u2019s most famous food institutions. Come mealtime, instead of scheduling a \u201cworking lunch,\u201d take time to bond beyond boardroom-related topics. Consider seating assignments that mix teams up to facilitate camaraderie and a cross-pollination of ideas that might otherwise not happen.<\/p>\n\n\n\n<h2  id=\"3-head-outside\"class=\"wp-block-heading\">3. <strong>Head outside<\/strong><\/h2>\n\n\n\n<p>If guests are flying in from out of town, create a mini scavenger hunt that gives them an opportunity to visit some of the city\u2019s must-see sights. Not only will team members bond, but they\u2019ll get a chance to see the city\u2014something out-of-town offsites typically lack. <br><br>Alternatively, bring the outdoors <em>in<\/em> if you\u2019re crunched for time, even if that just means adding <a href=\"https:\/\/www.wework.com\/ideas\/benefits-of-indoor-plants-in-the-office\">plants to the space<\/a>. Seeing natural materials\u2014plants, leaves, wood\u2014is associated with greater calm and focus. <a href=\"https:\/\/www.wework.com\/ideas\/the-next-big-thing-in-building-design-is-the-great-outdoors\">Feeling like you\u2019re outdoors<\/a>, or at least being surrounded by signs of it, can foster an overall sense of well-being.&nbsp; <\/p>\n\n\n\n<figure class=\"wp-block-image size-body_horizontal\"><img decoding=\"async\" src=\"\/ideas\/wp-content\/uploads\/sites\/4\/2020\/03\/Web_150DPI-20160518-Times-Square-17th-Floor-Terrace-10_v1-800x571.jpg\" alt=\"\" class=\"wp-image-3000010714\"\/><figcaption><a href=\"https:\/\/www.wework.com\/info\/the-rooftop-deck-at-times-square\/\">The rooftop deck at Times Square<\/a> in New York.<\/figcaption><\/figure>\n\n\n\n<h2  id=\"4-scale-back-on-those-presentations\"class=\"wp-block-heading\">4. <strong>Scale back on those presentations<\/strong> <\/h2>\n\n\n\n<p>Nothing kills the creative, collaborative vibe of an offsite faster than a 200-slide presentation. Keep presentations short and succinct. The idea is to <a href=\"https:\/\/www.wework.com\/ideas\/worklife\/effective-brainstorming-techniques\">interact and ideate<\/a>, not have a one-sided conversation. <br><br>Overall, it\u2019s important to <a href=\"https:\/\/www.wework.com\/ideas\/tag\/meeting-heroes\">manage expectations and purpose<\/a> from the get-go. Be sure to articulate the purpose of the offsite from the start, so that all team members understand their<em> <\/em>individual purpose for being there (instead of at their desks, which may continue to call their names). See it as an opportunity to solicit information and ideas\u2014and format presentations to ensure that interaction is at the forefront.&nbsp;<\/p>\n\n\n\n<h2  id=\"5-document-everything\"class=\"wp-block-heading\">5. <strong>Document everything <\/strong><\/h2>\n\n\n\n<p>So many <a href=\"https:\/\/www.wework.com\/ideas\/worklife\/how-to-encourage-innovation-in-the-workplace\/\">great ideas come to light<\/a> during offsites but are quickly forgotten the next day. Assigning a member of the team to be a scribe, taking notes and assigning action items and owners, keeps the momentum going.&nbsp;<\/p>\n\n\n\n<p>Introduce the scribe to the team, and encourage them to ask for clarity on anything throughout the day, including who an assigned owner should be for any tasks that require follow-up. The next day, send out the full recap to the team while ideas are top of mind.&nbsp;<\/p>\n\n\n\n<h2  id=\"6-keep-the-space-stocked-with-props\"class=\"wp-block-heading\">6. <strong>Keep the space stocked with props<\/strong> <\/h2>\n\n\n\n<p>We\u2019re so programmed to keep our hands busy in the digital age that we often reach for our phones out of habit. Discourage auto-pilot phone-checking by setting out objects such as pipe cleaners, stress balls, or magnets\u2014anything small and grabby that funnels energy can help restless minds focus. <\/p>\n\n\n\n<p>Visit our community bar\u2014a member of our team may be able to help you procure these props or may have ideas about where to obtain them. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"\/ideas\/wp-content\/uploads\/sites\/4\/2022\/11\/Copy-of-i-bWf4cSr-XL.jpg\" alt=\"\" class=\"wp-image-3000065439\"\/><figcaption><a href=\"https:\/\/www.wework.com\/info\/the-workshop-at-500-7th-ave\">The workshop at 500 7th Ave<\/a> in New York.<br><\/figcaption><\/figure>\n\n\n\n<h2  id=\"7-select-an-offsite-playlist\"class=\"wp-block-heading\">7. <strong>Select an offsite playlist <\/strong><\/h2>\n\n\n\n<p>Background music keeps the energy high and the vibe relaxed. Make a custom playlist or find one to stream on Spotify. We love <a href=\"https:\/\/open.spotify.com\/playlist\/6wVSpDUNhf2DI2XoZYLxAZ\">\u201cSongs to Get You Through the Workday,\u201d<\/a> created by Madewell, and <a href=\"https:\/\/open.spotify.com\/playlist\/0Vjhah37el0Aq5yoRaujBz\">\u201cEnergy Boost\u201d<\/a> is another one that fully delivers as promised. Intent on creating a more chill atmosphere? You can\u2019t go wrong with <a href=\"https:\/\/open.spotify.com\/playlist\/37i9dQZF1DWZeKCadgRdKQ\">\u201cDeep Focus\u201d<\/a> or a classical composer like <a href=\"https:\/\/open.spotify.com\/album\/6EEuKER94lqhmCXiLP3QAv\">Chopin<\/a>.&nbsp; <br><br>Many WeWork meeting rooms are equipped with TV displays that can handle streaming music; ask at the time of booking to make sure the room you\u2019re requesting has this capability. <\/p>\n\n\n\n<h2  id=\"8-schedule-in-plenty-of-breaks\"class=\"wp-block-heading\">8. <strong>Schedule in plenty of breaks <\/strong><\/h2>\n\n\n\n<p>It <em>is<\/em> a workday, and attendees will want to catch up on regular business at various points throughout the day. Schedule designated 15-minute catch-up windows to help alleviate any stress that team members might be experiencing while away from their desks. Keep the timing tight by using a timer for breaks\u2014then get back to creative fun. After all, it\u2019s what you\u2019re all here for!&nbsp;<\/p>\n\n\n\n<h2  id=\"9-after-hours-can-be-happy-hours-even-without-booze\"class=\"wp-block-heading\">9. <strong>After hours <em>can<\/em> be happy hours (even without booze)<\/strong> <\/h2>\n\n\n\n<p>Include an optional post-workday activity for attendees to keep the bonding momentum up and offer employees a unique experience. Think beyond drinks: Consider a cooking class, ceramics workshop, walking tour\u2014any novel experience that continues the fun. <br><br>Private classes can often be found\u2014and rates negotiated\u2014right near your WeWork space. Another option is a group volunteer opportunity, especially one that aligns with your company\u2019s ethos. Many people want to give back but often don\u2019t have the time to do so.&nbsp;&nbsp;<\/p>\n\n\n\n<h2  id=\"10-surprise-and-delight\"class=\"wp-block-heading\"><strong>10. Surprise and delight<\/strong> <\/h2>\n\n\n\n<p>Thoughtfully tapping outside talent can inject novelty and whimsy into the day (and make that dry presentation more palatable). Hire a tarot card reader, stand-up comic, intuitive healer\u2014any professional who can bring a different flavor to the schedule. This can be enormously fun, not to mention that it offers a huge incentive to not call in sick the day of the offsite. Ask a tapped-in member of the WeWork community team for recommendations\u2014a personal referral can ensure a top-notch guest.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"\/ideas\/wp-content\/uploads\/sites\/4\/2022\/11\/Web_150DPI-20202210_Constellation-Place_1-1440x810-1-1440x810.jpg\" alt=\"\" class=\"wp-image-3000065440\"\/><figcaption><a href=\"https:\/\/www.wework.com\/info\/the-grand-theater-at-constellation-place\">The grand theater at Constellation Place<\/a> in Los Angeles.<\/figcaption><\/figure>\n\n\n\n<p>WeWork venues are available for corporate offsites to members and non-members. Learn more <a href=\"https:\/\/www.wework.com\/info\/offsites\">here<\/a>. And with <a href=\"https:\/\/www.wework.com\/solutions\/wework-on-demand\">WeWork On Demand<\/a>, choose from a wide selection of beautiful meeting rooms for up to 30 people directly in the WeWork app.<\/p>\n\n\n\n<p><em>This article was originally published on March 2, 2020, and has been updated throughout by the editors.<\/em><\/p>\n\n\n\n<p><em>Olivia Villanti is a freelance writer based in Mexico City, Mexico. Her work has appeared in <\/em>Cond\u00e9 Nast Traveler, Cond\u00e9 Nast Traveller UK<em>, Vogue.com, and more. She was formerly the editorial director at Madewell.&nbsp;<\/em><\/p>\n\n\n<div\r\n  data-block_63189e35bd66a\r\n  class=\"sticky-cta align sticky-cta--bottom sticky-cta--default--bottom sticky-cta--right sticky-cta--default\"\r\n>\r\n  <div class=\"sticky-cta__copy sticky-cta--default__copy\">\r\n    <p>Want to learn more about flexible work?<\/p>\n\r\n  <\/div>\r\n\r\n  <div class=\"sticky-cta__button-wrap sticky-cta--default__button\">\r\n    <button class=\"ray-button ray-button--primary sticky-cta__button\">\r\n      <a\r\n        href=\"#nf-form-31-cont\"\r\n        class=\"sticky-cta__link sticky-cta--default__link\">\r\n        Get in touch\r\n      <\/a>\r\n    <\/button>\r\n  <\/div>\r\n<\/div>\r\n","protected":false},"excerpt":{"rendered":"<p>No long, dry slideshows. Instead, fill the day with creativity, surprise, and out-of-office collaboration<\/p>\n","protected":false},"author":2043,"featured_media":3000010725,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"template-single-default.blade.php","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[43910,43902],"tags":[1487,1488,503],"class_list":["post-3000010691","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-solutions","category-professional-development","tag-leadership","tag-management","tag-culture"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.4 (Yoast SEO v25.3.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to plan a successful offsite<\/title>\n<meta name=\"description\" content=\"No long, dry slideshows. 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