{"id":3000008349,"date":"2023-01-11T05:12:00","date_gmt":"2023-01-11T10:12:00","guid":{"rendered":"https:\/\/www.wework.com\/ideas\/?p=3000008349"},"modified":"2024-10-29T10:48:06","modified_gmt":"2024-10-29T14:48:06","slug":"how-to-prioritize-tasks","status":"publish","type":"post","link":"https:\/\/www.wework.com\/ideas\/professional-development\/creativity-culture\/how-to-prioritize-tasks","title":{"rendered":"How to prioritize tasks when everything&#8217;s important"},"content":{"rendered":"\n\n\n<p>During the workday, tasks are often prioritized (or not) according to the needs of others or the immediacy of deadlines. This can happen in our personal lives, too, with limited time spent on <a href=\"https:\/\/www.wework.com\/ideas\/how-to-find-work-life-balance-in-a-high-pressure-job\">activities that are actually important<\/a>, and more energy spent being \u201cbusy.\u201d Prioritizing tasks effectively\u2014with intention and <a href=\"https:\/\/www.wework.com\/ideas\/growing-businesses-share-new-years-goals-and-tips-for-success\">according to future goals<\/a>\u2014can change this, ensuring that every task you tackle drives value and keeping unimportant tasks from cluttering your to-do list.&nbsp;<\/p>\n\n\n<div data-block_3a8142f76ffaf4f258c0d6b063a449f5 class=\"toc align toc-block\">\r\n      <div class=\"toc-block__heading\">in this story<\/div>\r\n  \r\n      <ul class=\"toc-block__list\">\r\n          <li class=\"toc-block__list-item\">\r\n        <a href=\"#h-seven-strategies-for-prioritizing-tasks-at-work-nbsp-nbsp-nbsp\" class=\"toc-block__link\">\r\n          Seven strategies for prioritizing tasks at work\u00a0\u00a0\u00a0\r\n          <span class=\"toc-block__icon\">\r\n            <?xml version=\"1.0\" encoding=\"UTF-8\"?>\r\n<svg width=\"16px\" height=\"16px\" viewBox=\"0 0 16 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\r\n    <title>FD8B74A2-3372-42BA-99CD-BCC6C3C6EA13@1x<\/title>\r\n    <defs>\r\n        <filter id=\"filter-1\">\r\n            <feColorMatrix in=\"SourceGraphic\" type=\"matrix\" values=\"0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 1.000000 0\"><\/feColorMatrix>\r\n        <\/filter>\r\n    <\/defs>\r\n    <g id=\"Iconography\" stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\">\r\n        <g id=\"icon\/arrow-down\/outline\/16\">\r\n            <rect id=\"Bounding-box\" x=\"0\" y=\"0\" width=\"16\" height=\"16\"><\/rect>\r\n            <g filter=\"url(#filter-1)\" id=\"Icon\">\r\n                <g transform=\"translate(7.500000, 8.000000) scale(-1, -1) rotate(-90.000000) translate(-7.500000, -8.000000) translate(0.000000, 1.500000)\">\r\n                    <polygon id=\"Path\" fill=\"#000000\" fill-rule=\"nonzero\" points=\"8.75 0.792893219 14.4571068 6.5 8.75 12.2071068 8.04289322 11.5 12.542 6.99989322 0.5 7 0.5 6 12.542 5.99989322 8.04289322 1.5\"><\/polygon>\r\n                <\/g>\r\n            <\/g>\r\n        <\/g>\r\n    <\/g>\r\n<\/svg>          <\/span>\r\n        <\/a>\r\n      <\/li>\r\n          <li class=\"toc-block__list-item\">\r\n        <a href=\"#h-1-have-a-list-that-contains-all-tasks-in-one-nbsp\" class=\"toc-block__link\">\r\n          1. Have a list that contains all tasks in one\u00a0\r\n          <span class=\"toc-block__icon\">\r\n            <?xml version=\"1.0\" encoding=\"UTF-8\"?>\r\n<svg width=\"16px\" height=\"16px\" viewBox=\"0 0 16 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\r\n    <title>FD8B74A2-3372-42BA-99CD-BCC6C3C6EA13@1x<\/title>\r\n    <defs>\r\n        <filter id=\"filter-1\">\r\n            <feColorMatrix in=\"SourceGraphic\" type=\"matrix\" values=\"0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 1.000000 0\"><\/feColorMatrix>\r\n        <\/filter>\r\n    <\/defs>\r\n    <g id=\"Iconography\" stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\">\r\n        <g id=\"icon\/arrow-down\/outline\/16\">\r\n            <rect id=\"Bounding-box\" x=\"0\" y=\"0\" width=\"16\" height=\"16\"><\/rect>\r\n            <g filter=\"url(#filter-1)\" id=\"Icon\">\r\n                <g transform=\"translate(7.500000, 8.000000) scale(-1, -1) rotate(-90.000000) translate(-7.500000, -8.000000) translate(0.000000, 1.500000)\">\r\n                    <polygon id=\"Path\" fill=\"#000000\" fill-rule=\"nonzero\" points=\"8.75 0.792893219 14.4571068 6.5 8.75 12.2071068 8.04289322 11.5 12.542 6.99989322 0.5 7 0.5 6 12.542 5.99989322 8.04289322 1.5\"><\/polygon>\r\n                <\/g>\r\n            <\/g>\r\n        <\/g>\r\n    <\/g>\r\n<\/svg>          <\/span>\r\n        <\/a>\r\n      <\/li>\r\n          <li class=\"toc-block__list-item\">\r\n        <a href=\"#h-2-identify-what-s-important-understanding-your-true-goals-nbsp\" class=\"toc-block__link\">\r\n          2. Identify what&#8217;s important: Understanding your true goals\u00a0\r\n          <span class=\"toc-block__icon\">\r\n            <?xml version=\"1.0\" encoding=\"UTF-8\"?>\r\n<svg width=\"16px\" height=\"16px\" viewBox=\"0 0 16 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\r\n    <title>FD8B74A2-3372-42BA-99CD-BCC6C3C6EA13@1x<\/title>\r\n    <defs>\r\n        <filter id=\"filter-1\">\r\n            <feColorMatrix in=\"SourceGraphic\" type=\"matrix\" values=\"0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 1.000000 0\"><\/feColorMatrix>\r\n        <\/filter>\r\n    <\/defs>\r\n    <g id=\"Iconography\" stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\">\r\n        <g id=\"icon\/arrow-down\/outline\/16\">\r\n            <rect id=\"Bounding-box\" x=\"0\" y=\"0\" width=\"16\" height=\"16\"><\/rect>\r\n            <g filter=\"url(#filter-1)\" id=\"Icon\">\r\n                <g transform=\"translate(7.500000, 8.000000) scale(-1, -1) rotate(-90.000000) translate(-7.500000, -8.000000) translate(0.000000, 1.500000)\">\r\n                    <polygon id=\"Path\" fill=\"#000000\" fill-rule=\"nonzero\" points=\"8.75 0.792893219 14.4571068 6.5 8.75 12.2071068 8.04289322 11.5 12.542 6.99989322 0.5 7 0.5 6 12.542 5.99989322 8.04289322 1.5\"><\/polygon>\r\n                <\/g>\r\n            <\/g>\r\n        <\/g>\r\n    <\/g>\r\n<\/svg>          <\/span>\r\n        <\/a>\r\n      <\/li>\r\n          <li class=\"toc-block__list-item\">\r\n        <a href=\"#h-3-highlight-what-s-urgent\" class=\"toc-block__link\">\r\n          3. Highlight what\u2019s urgent\r\n          <span class=\"toc-block__icon\">\r\n            <?xml version=\"1.0\" encoding=\"UTF-8\"?>\r\n<svg width=\"16px\" height=\"16px\" viewBox=\"0 0 16 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\r\n    <title>FD8B74A2-3372-42BA-99CD-BCC6C3C6EA13@1x<\/title>\r\n    <defs>\r\n        <filter id=\"filter-1\">\r\n            <feColorMatrix in=\"SourceGraphic\" type=\"matrix\" values=\"0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 1.000000 0\"><\/feColorMatrix>\r\n        <\/filter>\r\n    <\/defs>\r\n    <g id=\"Iconography\" stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\">\r\n        <g id=\"icon\/arrow-down\/outline\/16\">\r\n            <rect id=\"Bounding-box\" x=\"0\" y=\"0\" width=\"16\" height=\"16\"><\/rect>\r\n            <g filter=\"url(#filter-1)\" id=\"Icon\">\r\n                <g transform=\"translate(7.500000, 8.000000) scale(-1, -1) rotate(-90.000000) translate(-7.500000, -8.000000) translate(0.000000, 1.500000)\">\r\n                    <polygon id=\"Path\" fill=\"#000000\" fill-rule=\"nonzero\" points=\"8.75 0.792893219 14.4571068 6.5 8.75 12.2071068 8.04289322 11.5 12.542 6.99989322 0.5 7 0.5 6 12.542 5.99989322 8.04289322 1.5\"><\/polygon>\r\n                <\/g>\r\n            <\/g>\r\n        <\/g>\r\n    <\/g>\r\n<\/svg>          <\/span>\r\n        <\/a>\r\n      <\/li>\r\n          <li class=\"toc-block__list-item\">\r\n        <a href=\"#h-4-prioritize-tasks-based-on-importance-and-urgency-nbsp\" class=\"toc-block__link\">\r\n          4. Prioritize tasks based on importance and urgency\u00a0\r\n          <span class=\"toc-block__icon\">\r\n            <?xml version=\"1.0\" encoding=\"UTF-8\"?>\r\n<svg width=\"16px\" height=\"16px\" viewBox=\"0 0 16 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\r\n    <title>FD8B74A2-3372-42BA-99CD-BCC6C3C6EA13@1x<\/title>\r\n    <defs>\r\n        <filter id=\"filter-1\">\r\n            <feColorMatrix in=\"SourceGraphic\" type=\"matrix\" values=\"0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 1.000000 0\"><\/feColorMatrix>\r\n        <\/filter>\r\n    <\/defs>\r\n    <g id=\"Iconography\" stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\">\r\n        <g id=\"icon\/arrow-down\/outline\/16\">\r\n            <rect id=\"Bounding-box\" x=\"0\" y=\"0\" width=\"16\" height=\"16\"><\/rect>\r\n            <g filter=\"url(#filter-1)\" id=\"Icon\">\r\n                <g transform=\"translate(7.500000, 8.000000) scale(-1, -1) rotate(-90.000000) translate(-7.500000, -8.000000) translate(0.000000, 1.500000)\">\r\n                    <polygon id=\"Path\" fill=\"#000000\" fill-rule=\"nonzero\" points=\"8.75 0.792893219 14.4571068 6.5 8.75 12.2071068 8.04289322 11.5 12.542 6.99989322 0.5 7 0.5 6 12.542 5.99989322 8.04289322 1.5\"><\/polygon>\r\n                <\/g>\r\n            <\/g>\r\n        <\/g>\r\n    <\/g>\r\n<\/svg>          <\/span>\r\n        <\/a>\r\n      <\/li>\r\n          <li class=\"toc-block__list-item\">\r\n        <a href=\"#h-5-avoid-competing-priorities-nbsp\" class=\"toc-block__link\">\r\n          5. Avoid competing priorities\u00a0\r\n          <span class=\"toc-block__icon\">\r\n            <?xml version=\"1.0\" encoding=\"UTF-8\"?>\r\n<svg width=\"16px\" height=\"16px\" viewBox=\"0 0 16 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\r\n    <title>FD8B74A2-3372-42BA-99CD-BCC6C3C6EA13@1x<\/title>\r\n    <defs>\r\n        <filter id=\"filter-1\">\r\n            <feColorMatrix in=\"SourceGraphic\" type=\"matrix\" values=\"0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 1.000000 0\"><\/feColorMatrix>\r\n        <\/filter>\r\n    <\/defs>\r\n    <g id=\"Iconography\" stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\">\r\n        <g id=\"icon\/arrow-down\/outline\/16\">\r\n            <rect id=\"Bounding-box\" x=\"0\" y=\"0\" width=\"16\" height=\"16\"><\/rect>\r\n            <g filter=\"url(#filter-1)\" id=\"Icon\">\r\n                <g transform=\"translate(7.500000, 8.000000) scale(-1, -1) rotate(-90.000000) translate(-7.500000, -8.000000) translate(0.000000, 1.500000)\">\r\n                    <polygon id=\"Path\" fill=\"#000000\" fill-rule=\"nonzero\" points=\"8.75 0.792893219 14.4571068 6.5 8.75 12.2071068 8.04289322 11.5 12.542 6.99989322 0.5 7 0.5 6 12.542 5.99989322 8.04289322 1.5\"><\/polygon>\r\n                <\/g>\r\n            <\/g>\r\n        <\/g>\r\n    <\/g>\r\n<\/svg>          <\/span>\r\n        <\/a>\r\n      <\/li>\r\n          <li class=\"toc-block__list-item\">\r\n        <a href=\"#h-6-consider-effort\" class=\"toc-block__link\">\r\n          6. Consider effort\r\n          <span class=\"toc-block__icon\">\r\n            <?xml version=\"1.0\" encoding=\"UTF-8\"?>\r\n<svg width=\"16px\" height=\"16px\" viewBox=\"0 0 16 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\r\n    <title>FD8B74A2-3372-42BA-99CD-BCC6C3C6EA13@1x<\/title>\r\n    <defs>\r\n        <filter id=\"filter-1\">\r\n            <feColorMatrix in=\"SourceGraphic\" type=\"matrix\" values=\"0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 1.000000 0\"><\/feColorMatrix>\r\n        <\/filter>\r\n    <\/defs>\r\n    <g id=\"Iconography\" stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\">\r\n        <g id=\"icon\/arrow-down\/outline\/16\">\r\n            <rect id=\"Bounding-box\" x=\"0\" y=\"0\" width=\"16\" height=\"16\"><\/rect>\r\n            <g filter=\"url(#filter-1)\" id=\"Icon\">\r\n                <g transform=\"translate(7.500000, 8.000000) scale(-1, -1) rotate(-90.000000) translate(-7.500000, -8.000000) translate(0.000000, 1.500000)\">\r\n                    <polygon id=\"Path\" fill=\"#000000\" fill-rule=\"nonzero\" points=\"8.75 0.792893219 14.4571068 6.5 8.75 12.2071068 8.04289322 11.5 12.542 6.99989322 0.5 7 0.5 6 12.542 5.99989322 8.04289322 1.5\"><\/polygon>\r\n                <\/g>\r\n            <\/g>\r\n        <\/g>\r\n    <\/g>\r\n<\/svg>          <\/span>\r\n        <\/a>\r\n      <\/li>\r\n          <li class=\"toc-block__list-item\">\r\n        <a href=\"#h-7-review-constantly-and-be-realistic\" class=\"toc-block__link\">\r\n          7. Review constantly and be realistic\r\n          <span class=\"toc-block__icon\">\r\n            <?xml version=\"1.0\" encoding=\"UTF-8\"?>\r\n<svg width=\"16px\" height=\"16px\" viewBox=\"0 0 16 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\r\n    <title>FD8B74A2-3372-42BA-99CD-BCC6C3C6EA13@1x<\/title>\r\n    <defs>\r\n        <filter id=\"filter-1\">\r\n            <feColorMatrix in=\"SourceGraphic\" type=\"matrix\" values=\"0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 1.000000 0\"><\/feColorMatrix>\r\n        <\/filter>\r\n    <\/defs>\r\n    <g id=\"Iconography\" stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\">\r\n        <g id=\"icon\/arrow-down\/outline\/16\">\r\n            <rect id=\"Bounding-box\" x=\"0\" y=\"0\" width=\"16\" height=\"16\"><\/rect>\r\n            <g filter=\"url(#filter-1)\" id=\"Icon\">\r\n                <g transform=\"translate(7.500000, 8.000000) scale(-1, -1) rotate(-90.000000) translate(-7.500000, -8.000000) translate(0.000000, 1.500000)\">\r\n                    <polygon id=\"Path\" fill=\"#000000\" fill-rule=\"nonzero\" points=\"8.75 0.792893219 14.4571068 6.5 8.75 12.2071068 8.04289322 11.5 12.542 6.99989322 0.5 7 0.5 6 12.542 5.99989322 8.04289322 1.5\"><\/polygon>\r\n                <\/g>\r\n            <\/g>\r\n        <\/g>\r\n    <\/g>\r\n<\/svg>          <\/span>\r\n        <\/a>\r\n      <\/li>\r\n          <li class=\"toc-block__list-item\">\r\n        <a href=\"#h-quick-tips-for-effective-task-prioritization\" class=\"toc-block__link\">\r\n          Quick tips for effective task prioritization\r\n          <span class=\"toc-block__icon\">\r\n            <?xml version=\"1.0\" encoding=\"UTF-8\"?>\r\n<svg width=\"16px\" height=\"16px\" viewBox=\"0 0 16 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\r\n    <title>FD8B74A2-3372-42BA-99CD-BCC6C3C6EA13@1x<\/title>\r\n    <defs>\r\n        <filter id=\"filter-1\">\r\n            <feColorMatrix in=\"SourceGraphic\" type=\"matrix\" values=\"0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 1.000000 0\"><\/feColorMatrix>\r\n        <\/filter>\r\n    <\/defs>\r\n    <g id=\"Iconography\" stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\">\r\n        <g id=\"icon\/arrow-down\/outline\/16\">\r\n            <rect id=\"Bounding-box\" x=\"0\" y=\"0\" width=\"16\" height=\"16\"><\/rect>\r\n            <g filter=\"url(#filter-1)\" id=\"Icon\">\r\n                <g transform=\"translate(7.500000, 8.000000) scale(-1, -1) rotate(-90.000000) translate(-7.500000, -8.000000) translate(0.000000, 1.500000)\">\r\n                    <polygon id=\"Path\" fill=\"#000000\" fill-rule=\"nonzero\" points=\"8.75 0.792893219 14.4571068 6.5 8.75 12.2071068 8.04289322 11.5 12.542 6.99989322 0.5 7 0.5 6 12.542 5.99989322 8.04289322 1.5\"><\/polygon>\r\n                <\/g>\r\n            <\/g>\r\n        <\/g>\r\n    <\/g>\r\n<\/svg>          <\/span>\r\n        <\/a>\r\n      <\/li>\r\n          <li class=\"toc-block__list-item\">\r\n        <a href=\"#h-prioritize-your-time-and-be-realistic-nbsp\" class=\"toc-block__link\">\r\n          Prioritize your time and be realistic\u00a0\r\n          <span class=\"toc-block__icon\">\r\n            <?xml version=\"1.0\" encoding=\"UTF-8\"?>\r\n<svg width=\"16px\" height=\"16px\" viewBox=\"0 0 16 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\">\r\n    <title>FD8B74A2-3372-42BA-99CD-BCC6C3C6EA13@1x<\/title>\r\n    <defs>\r\n        <filter id=\"filter-1\">\r\n            <feColorMatrix in=\"SourceGraphic\" type=\"matrix\" values=\"0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 0 0.000000 0 0 0 1.000000 0\"><\/feColorMatrix>\r\n        <\/filter>\r\n    <\/defs>\r\n    <g id=\"Iconography\" stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\">\r\n        <g id=\"icon\/arrow-down\/outline\/16\">\r\n            <rect id=\"Bounding-box\" x=\"0\" y=\"0\" width=\"16\" height=\"16\"><\/rect>\r\n            <g filter=\"url(#filter-1)\" id=\"Icon\">\r\n                <g transform=\"translate(7.500000, 8.000000) scale(-1, -1) rotate(-90.000000) translate(-7.500000, -8.000000) translate(0.000000, 1.500000)\">\r\n                    <polygon id=\"Path\" fill=\"#000000\" fill-rule=\"nonzero\" points=\"8.75 0.792893219 14.4571068 6.5 8.75 12.2071068 8.04289322 11.5 12.542 6.99989322 0.5 7 0.5 6 12.542 5.99989322 8.04289322 1.5\"><\/polygon>\r\n                <\/g>\r\n            <\/g>\r\n        <\/g>\r\n    <\/g>\r\n<\/svg>          <\/span>\r\n        <\/a>\r\n      <\/li>\r\n        <\/ul>\r\n  <\/div>\r\n\n\n\n<p>By implementing prioritization strategies, you can drastically change the arc of your workday to really make the <a href=\"https:\/\/www.wework.com\/ideas\/best-office-lighting\">most of your time in the office<\/a>\u2014and at home. Whether you\u2019re a <a href=\"https:\/\/www.wework.com\/ideas\/growth-innovation\/advantages-of-sole-proprietorship\">sole proprietor<\/a> or an executive at a Fortune 500 company, these strategies will help you evaluate and set your top priorities.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-seven-strategies-for-prioritizing-tasks-at-work-nbsp-nbsp-nbsp\"><strong>Seven strategies for prioritizing tasks at work&nbsp;&nbsp;&nbsp;<\/strong><\/h2>\n\n\n\n<p>Thoughtful <a href=\"https:\/\/www.ncbi.nlm.nih.gov\/pmc\/articles\/PMC6502562\/\">prioritization typically involves<\/a> creating an agenda, evaluating tasks, and allocating time and work to bring the most value in a short amount of time. Prioritization should be flexible, as you may need to interrupt low-priority tasks for urgent must-dos.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-1-have-a-list-that-contains-all-tasks-in-one-nbsp\">1. Have a list that contains all tasks in one&nbsp;<\/h2>\n\n\n\n<p>Effective prioritization comes from understanding the full scope of what you need to get done\u2014even the most mundane tasks should be written down and considered. To give yourself a complete picture, it&#8217;s a good idea to include both <a href=\"https:\/\/www.wework.com\/ideas\/why-work-life-balance-needs-to-start-with-employers\">personal and workday tasks<\/a> in a single task list.&nbsp;<\/p>\n\n\n\n<p>Everything from picking up your dry cleaning to <a href=\"https:\/\/www.wework.com\/ideas\/one-one-meetings-actually-productive\">scheduling a one-on-one meeting<\/a> with your boss should be captured in the same place. 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15:24:58\",\"field_label\":\"Location\",\"field_key\":\"location_1554993960123\",\"manual_key\":true,\"id\":360,\"beforeField\":\"\",\"afterField\":\"\",\"value\":\"\",\"parentType\":\"list\",\"element_templates\":[\"listselect\",\"input\"],\"old_classname\":\"list-select\",\"wrap_template\":\"wrap\"},{\"objectType\":\"Field\",\"objectDomain\":\"fields\",\"editActive\":false,\"order\":9,\"idAttribute\":\"id\",\"type\":\"phone\",\"label\":\"Phone number\",\"key\":\"phone_number\",\"label_pos\":\"above\",\"required\":1,\"default\":\"\",\"placeholder\":\"\",\"container_class\":\"\",\"element_class\":\"\",\"input_limit\":\"\",\"input_limit_type\":\"characters\",\"input_limit_msg\":\"Character(s) left\",\"manual_key\":true,\"admin_label\":\"\",\"help_text\":\"\",\"mask\":\"\",\"custom_mask\":\"\",\"custom_name_attribute\":\"phone\",\"personally_identifiable\":1,\"drawerDisabled\":false,\"field_label\":\"Phone 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href=\\\"https:\\\/\\\/www.wework.com\\\/legal\\\/terms-of-service\\\" target=\\\"_blank\\\" style=\\\"font-size: 13.3333px;\\\">Terms of Service<\\\/a><span style=\\\"font-size: 13.3333px;\\\">&nbsp;and acknowledge our&nbsp;<\\\/span><a href=\\\"https:\\\/\\\/www.wework.com\\\/legal\\\/global-privacy-policy\\\" style=\\\"font-size: 13.3333px;\\\">Global Privacy Policy<\\\/a><span style=\\\"font-size: 13.3333px;\\\">.<\\\/span><br><\\\/p>\",\"container_class\":\"width 100\",\"element_class\":\"width 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our&nbsp;<\\\/span><a href=\\\"https:\\\/\\\/www.wework.com\\\/legal\\\/terms-of-service\\\" target=\\\"_blank\\\" style=\\\"font-size: 13.3333px;\\\">Terms of Service<\\\/a><span style=\\\"font-size: 13.3333px;\\\">&nbsp;and acknowledge our&nbsp;<\\\/span><a href=\\\"https:\\\/\\\/www.wework.com\\\/legal\\\/global-privacy-policy\\\" style=\\\"font-size: 13.3333px;\\\">Global Privacy Policy<\\\/a><span style=\\\"font-size: 13.3333px;\\\">.<\\\/span><br><\\\/p>\",\"label_pos\":\"above\",\"parentType\":\"html\",\"element_templates\":[\"html\",\"input\"],\"old_classname\":\"\",\"wrap_template\":\"wrap\"},{\"objectType\":\"Field\",\"objectDomain\":\"fields\",\"editActive\":false,\"order\":12,\"idAttribute\":\"id\",\"type\":\"submit\",\"label\":\"Submit\",\"processing_label\":\"Processing\",\"container_class\":\"\",\"element_class\":\"\",\"key\":\"submit_1554741098461\",\"field_label\":\"Submit\",\"field_key\":\"submit_1554741098461\",\"wrap_styles_show_advanced_css\":0,\"element_styles_show_advanced_css\":0,\"submit_element_hover_styles_show_advanced_css\":0,\"cellcid\":\"c4249\",\"created_at\":\"2019-04-11 14:18:43\",\"admin_label\":\"\",\"id\":359,\"beforeField\":\"\",\"afterField\":\"\",\"value\":\"\",\"label_pos\":\"above\",\"parentType\":\"textbox\",\"element_templates\":[\"submit\",\"button\",\"input\"],\"old_classname\":\"\",\"wrap_template\":\"wrap-no-label\"}];nfForms.push(form);<\/script>\n                <script id=\"nf-tmpl-cell\" type=\"text\/template\">\r\n            <nf-fields><\/nf-fields>\r\n        <\/script>\r\n\r\n        <script id=\"nf-tmpl-row\" type=\"text\/template\">\r\n            <nf-cells><\/nf-cells>\r\n        <\/script>\r\n\r\n        \n\n\n<h2 class=\"wp-block-heading\" id=\"h-2-identify-what-s-important-understanding-your-true-goals-nbsp\">2. Identify what&#8217;s important: Understanding your true goals&nbsp;<\/h2>\n\n\n\n<p>While it might seem like an immediate <a href=\"https:\/\/www.wework.com\/ideas\/time-management-tips\">time management strategy<\/a>, prioritization is key in achieving long-term goals. Understanding what you&#8217;re <em>really<\/em> working toward\u2014be it a promotion, a finished project, or a career change\u2014helps you identify the tasks most pertinent to those future outcomes. It can be a good idea to break these larger goals into smaller, time-related goals. For example, a yearly goal can be deconstructed into monthly to-do lists, which then lead to weekly tasks, daily priorities, etc.\u00a0<\/p>\n\n\n\n<p>Big-picture thinking is vital in prioritizing effectively: It&#8217;s a common misconception that being busy equates with progress. However, filling your day with tasks that have no impact on an ultimate goal is <a href=\"https:\/\/www.wework.com\/ideas\/eliminate-time-wasters-3-simple-steps\">time wasted<\/a>. Be honest with yourself about the lasting value of each task, and always have the end-goal in mind.\u00a0\u00a0<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-3-highlight-what-s-urgent\">3. Highlight what\u2019s urgent<\/h2>\n\n\n\n<p>Your to-do list should provide full visibility of deadlines, helping you to identify which tasks must be completed promptly and to plan ahead according to future deadlines.&nbsp;<\/p>\n\n\n\n<p>Creating deadlines even when they&#8217;re not formally required is also important; otherwise, you will continue pushing back important tasks simply because they aren&#8217;t time-sensitive. (This strategy can also be <a href=\"https:\/\/www.wework.com\/ideas\/time-management-tips#2-set-time-limits-for-each-task\">helpful in increasing productivity <\/a>and reducing procrastination.)<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-4-prioritize-tasks-based-on-importance-and-urgency-nbsp\">4. Prioritize tasks based on importance and urgency&nbsp;<\/h2>\n\n\n\n<p>In his 1989 <a href=\"https:\/\/www.amazon.com\/Habits-Highly-Effective-People-Powerful\/dp\/0743269519\">book<\/a> <em>The 7 Habits of Highly Effective People<\/em>, businessman and keynote speaker Stephen Covey suggests tasks should be categorized (and then prioritized) according to importance and urgency.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Urgent and important: These tasks should be done first<\/li>\n\n\n\n<li>Important but not urgent: Block off time on your calendar to get this done, without interruption<\/li>\n\n\n\n<li>Urgent but unimportant: Delegate. Delegate. Delegate.\u00a0<\/li>\n\n\n\n<li>Neither urgent or important: Remove from your to-do list<\/li>\n<\/ul>\n\n\n\n<p>Another strategy for ensuring important tasks are prioritized \u2014even above asks from pushy stakeholders or \u201curgent\u201d ad-hoc requests\u2014is the <a href=\"https:\/\/www.wework.com\/ideas\/time-management-tips#3-prioritize-wisely\">Most Important Tasks (MIT) methodology<\/a>. This strategy involves creating a separate list of just three tasks that <em>must <\/em>be done that day. These tasks should be chosen more for their importance than their urgency. To decide, ask yourself goal-oriented questions: What tasks will have the biggest impact on the end result? What can I <a href=\"https:\/\/www.wework.com\/ideas\/best-productivity-tools-desk\">get done today<\/a> to further my progress toward that goal?&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-5-avoid-competing-priorities-nbsp\">5. Avoid competing priorities&nbsp;<\/h2>\n\n\n\n<p>When the tasks you&#8217;re working on aren&#8217;t particularly difficult, it&#8217;s relatively easy to manage them in tandem. However, as difficulty increases, <a href=\"https:\/\/www.tandfonline.com\/doi\/abs\/10.1080\/17470218.2015.1008525\">research shows<\/a> people who are in positions of power are more likely to prioritize a single goal, whereas people in low-powered positions will continue to try and manage multiple priorities. This dual-task strategy has been <a href=\"https:\/\/www.ncbi.nlm.nih.gov\/pmc\/articles\/PMC6502562\/\">linked<\/a> to a decline in performance, which means the most important tasks aren&#8217;t fulfilled to the highest standard.&nbsp;<\/p>\n\n\n\n<p>A tactic for staying focused on one important task at a time is identifying likely distractions\u2014concurrent tasks or ad-hoc requests\u2014and actively avoiding them throughout the day. This means if you&#8217;re tasked with pulling data for a project at the same time you&#8217;re creating slides for a presentation, you should prioritize one task and avoid any work, emails, messages, or preparation related to the other.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-6-consider-effort\">6. Consider effort<\/h2>\n\n\n\n<p>When staring at a long to-do list, it&#8217;s easy to become overwhelmed by the work that needs doing\u2014a feeling that reduces productivity and leads to procrastination. A strategy to overcome this involves evaluating tasks according to the effort required to complete them.&nbsp;<\/p>\n\n\n\n<p>If your to-do list is becoming too burdensome, prioritize those tasks that require minimal time and effort and move through them quickly. This clearing of tasks will give you some breathing space and generate a sense of accomplishment to propel you throughout the day.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-7-review-constantly-and-be-realistic\">7. Review constantly and be realistic<\/h2>\n\n\n\n<p>One of the steps in the five-step &#8220;Get Things Done&#8221; (GTD) methodology from productivity consultant David Allen involves critical reflection. Frequently reviewing your task list and priorities is key in &#8220;regaining control and focus&#8221;, <a href=\"https:\/\/gettingthingsdone.com\/what-is-gtd\/\">Allen argues<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-body_horizontal\"><img decoding=\"async\" src=\"\/ideas\/wp-content\/uploads\/sites\/4\/2020\/01\/Web_150DPI-20191028_WeWork_Coda-Atlanta_005-800x571.jpg\" alt=\"\" class=\"wp-image-3000008413\"\/><figcaption class=\"wp-element-caption\"><a rel=\"noreferrer noopener\" aria-label=\"WeWork Coda (opens in a new tab)\" href=\"https:\/\/www.wework.com\/buildings\/coda--atlanta--GA\" target=\"_blank\">WeWork Coda<\/a> in Atlanta.<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-quick-tips-for-effective-task-prioritization\"><strong>Quick tips for effective task prioritization<\/strong><\/h2>\n\n\n\n<p>As you realize the necessity of proper prioritization, it can suddenly feel more complicated\u2014and more stress-inducing\u2014than creating a simple task list. The key strategies mentioned above are summarized below, to help you set your priorities with intention.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Write everything down:<\/strong> Personal and work tasks should be captured in one place.<\/li>\n\n\n\n<li><strong>Evaluate long-term goals: <\/strong>Consider your larger long-term goals, and the work you need to do to reach them.\u00a0<\/li>\n\n\n\n<li><strong>Break down larger goals: <\/strong>To understand how to achieve your long-term goals, break them down into yearly, monthly, and weekly achievements.\u00a0<\/li>\n\n\n\n<li><strong>Create clear deadlines: <\/strong>Give yourself full visibility of deadlines, and create deadlines for yourself when none are formally required.\u00a0<\/li>\n\n\n\n<li><strong>Employ the urgent-versus-important method: <\/strong>Prioritize urgent and important tasks; set a specific time to work on important nonurgent tasks; and delegate or remove all other tasks.\u00a0<\/li>\n\n\n\n<li><strong>Create a daily MIT list: <\/strong>Write down three <em>important <\/em>tasks that should be done that day. These tasks should always relate to your larger, future goals.\u00a0TEST<\/li>\n\n\n\n<li><strong>Avoid distractions: <\/strong>Intentionally steer clear of competing tasks, especially as task difficulty increases.\u00a0<\/li>\n\n\n\n<li><strong>Consider effort: <\/strong>When your task list is becoming too much, prioritize according to effort and breeze through those easier tasks more quickly.  <\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-prioritize-your-time-and-be-realistic-nbsp\"><strong>Prioritize your time and be realistic&nbsp;<\/strong><\/h2>\n\n\n\n<p>No matter how well you prioritize, there is only so much you can achieve in one day, and certain distractions are impossible to avoid. It&#8217;s important to be realistic in setting goals and prioritizing tasks. Otherwise, you&#8217;ll create false expectations of those around you, and you&#8217;ll constantly feel as if you&#8217;re falling behind.<\/p>\n\n\n\n<p>Remember, the purpose of prioritization is to spend time working on the important tasks, those things that will make a difference in the long run and move you in the right direction. When prioritization is handled well, you&#8217;ll feel less reactive and more focused and intentional. The aim is to complete work that signifies true progress, and let all the rest\u2014all the &#8220;busyness&#8221;\u2014fall to the wayside.&nbsp;<\/p>\n\n\n\n<p><em>This article was originally published on February 6, 2020, and has been updated throughout by the editors.<\/em><\/p>\n\n\n<div class=\"related-articles-sticky related-articles-sticky--sticky-on-desktop\">\r\n        <div class=\"related-articles-sticky__holder\">\r\n            <div class=\"ray-grid\">\r\n                <div class=\"ray-grid__cell--span-full\">\r\n                    <div class=\"related-articles-sticky__header-wrapper\">\r\n                        <h3 class=\"ray-text--h3 related-articles-sticky__block-title\">\r\n                            Related articles\r\n                        <\/h3>\r\n                    <\/div>\r\n                    <div class=\"related-articles-sticky__wrapper\">\r\n                        \r\n                            <div class=\"related-articles-sticky__item\">\r\n     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srcset=\"https:\/\/www.wework.com\/ideas\/wp-content\/uploads\/sites\/4\/2022\/12\/Web_150DPI-Spencer_WeWork_0022-scaled.jpg?w=2048 2048w, https:\/\/www.wework.com\/ideas\/wp-content\/uploads\/sites\/4\/2022\/12\/Web_150DPI-Spencer_WeWork_0022-scaled.jpg?resize=1536%2C1024 1536w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/>\r\n                                    <\/a>\r\n                                <\/div>\r\n                                <div class=\"related-articles-sticky__container\">\r\n                                    <a href=\"https:\/\/www.wework.com\/ideas\/professional-development\/business-solutions\/how-to-deduct-taxes-from-a-paycheck\">\r\n                                        <div class=\"related-articles-sticky__caption-title\">\r\n                                            How to deduct taxes from a paycheck\r\n                                        <\/div>\r\n\r\n                                        <div class=\"author\">\r\n    By\r\n    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Previously, she was a journalist and editor at&nbsp;<\/em>Mamamia<em>&nbsp;in Sydney, Australia, and a contributing reporter at&nbsp;<\/em>Gotham Gazette<em>.<\/em> <\/p>\n\n\n<div\r\n  data-block_75e71e71437b797499f6d0889476cc3a\r\n  class=\"sticky-cta align sticky-cta--bottom sticky-cta--default--bottom sticky-cta--right sticky-cta--default\"\r\n>\r\n  <div class=\"sticky-cta__copy sticky-cta--default__copy\">\r\n    <p>Rethinking your workspace?<\/p>\n\r\n  <\/div>\r\n\r\n  <div class=\"sticky-cta__button-wrap sticky-cta--default__button\">\r\n    <button class=\"ray-button ray-button--primary sticky-cta__button\">\r\n      <a\r\n        href=\"#nf-form-31-cont\"\r\n        class=\"sticky-cta__link sticky-cta--default__link\">\r\n        Get in touch\r\n      <\/a>\r\n    <\/button>\r\n  <\/div>\r\n<\/div>\r\n","protected":false},"excerpt":{"rendered":"<p>&#8220;Busyness&#8221; doesn&#8217;t always equate with progress\u2014learning how to prioritize tasks will help you make the most of your workday<\/p>\n","protected":false},"author":1735,"featured_media":3000008411,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"template-single-default.blade.php","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[43902,43908],"tags":[502,43883,43896],"class_list":["post-3000008349","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-professional-development","category-creativity-culture","tag-creativity","tag-hr","tag-talent-and-retention"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.4 (Yoast SEO v25.3.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to prioritize tasks when everything&#039;s important<\/title>\n<meta name=\"description\" content=\"&quot;Busyness&quot; doesn&#039;t always equate with progress\u2014these prioritization techniques will help you make 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