{"id":29486,"date":"2018-01-08T13:32:16","date_gmt":"2018-01-08T18:32:16","guid":{"rendered":"https:\/\/www.wework.com\/creator\/creator\/?p=29486"},"modified":"2020-02-26T14:30:46","modified_gmt":"2020-02-26T19:30:46","slug":"6-email-bad-habits-preventing-people-taking-seriously","status":"publish","type":"post","link":"https:\/\/www.wework.com\/ideas\/professional-development\/creativity-culture\/6-email-bad-habits-preventing-people-taking-seriously","title":{"rendered":"Six email bad habits to avoid"},"content":{"rendered":"\n<p><span style=\"font-weight: 400;\">Knowing how to send a proper, professional email can go a long way.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Many of your favorite business owners have developed unique strategies for dealing with email. Take <\/span><a href=\"https:\/\/www.weforum.org\/agenda\/2015\/11\/the-email-habits-of-successful-people\/\"><span style=\"font-weight: 400;\">Amazon CEO Jeff Bezos<\/span><\/a><span style=\"font-weight: 400;\">. He forwards complaint and pressing emails by adding just one character, a \u201c?\u201d By adding his signature question mark, Bezos\u2019 employees know when the email is urgent and respond to it right away. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">LinkedIn CEO Jeff Weiner has come up with a strategy to receive less email that\u2019s so simple you\u2019ll wonder why you never thought of it before. By writing an email only when he absolutely needs to, he receives less email in return. Similarly, BirchBox co-founder Katia Beauchamp asks everyone who sends her an email to include a response deadline so she can easily prioritize emails. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Whatever the strategy, everyone who manages a crowded email inbox needs to know how to write them to get what they want and to get their message across. Here are six things not to do if you want people to take you seriously over email.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>1.  Writing too casually or too professionally<\/strong><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Tone is one of the most important things to understand about sending and receiving emails. If you don\u2019t know your audience, it is easy to take on an overly casual or excessively formal tone. Either can put off your reader.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">However, when emailing supervisors in a professional setting, it\u2019s too casual to say, \u201cHey, y\u2019all, what\u2019s up?\u201d When your recipients don\u2019t take you seriously, they\u2019ll feel like they can ignore your email. Similarly, if you use too formal of an address and not enough personality in an email to a close colleague or partner, you risk alienating them.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. <strong>Using inappropriate subject lines<\/strong><\/h3>\n\n\n\n<p><a href=\"http:\/\/www.businessinsider.com\/unprofessional-email-habits-2017-2\/#-10\"><span style=\"font-weight: 400;\">There are many ways to go wrong with email subject lines<\/span><\/a><span style=\"font-weight: 400;\">. First, a vague subject line such as \u201cHello\u201d forces the receiver to open the email with no idea what it could be about. That approach annoys a lot of busy people who just want to sift through their emails and get to the point. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Another subject line mistake is not including a subject at all, thus leaving your coworker or client completely in the dark. They are far less likely to respond or even open an email without a subject line. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Another annoying subject line problem is starting a sentence in the subject line, then continuing it in the body of the email. Not only does this tactic make the email difficult to understand, but also leads to annoyance. The goal of emails is to be quick and easy, rather than puzzling and time-consuming. <\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>3. Having an unprofessional email address<\/strong><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">As soon as you enter the professional world, the first thing you must do is get a professional email address. Using your corny email address from high school or even college will get you very few email responses. Just changing your email address will go a long way toward making you seem polished and professional<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>4. Sending personal emails<\/strong><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">A couple of personal emails to your closest coworkers are OK. However, as mentioned earlier, everyone in the working world gets a ton of emails and does not have time to respond to your personal emails. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">If you\u2019ve sent a ton of personal emails, your coworkers may start to ignore your messages and miss an important work-related email.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>5. Sending &#8220;urgent&#8221; emails<\/strong><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Do not use \u201curgent\u201d emails constantly. Know when an email is urgent, and know when it won\u2019t hurt to wait for a response. Yes, the first few \u201curgent\u201d emails you send may get quick responses, but once your coworkers or clients realize you use the \u201curgent\u201d email subject line more often than not, they will ignore your emails.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>6. Overlooking typos<\/strong><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Yes, email is more casual than writing a formal business letter. However, a quick spell-check is an easy way to sound more professional in your emails. Leaving typos in is sloppy, and if you do get a response, the sender is likely not to take you seriously. Use easy apps such as <\/span><a href=\"https:\/\/www.grammarly.com\/\"><span style=\"font-weight: 400;\">Grammarly<\/span><\/a><span style=\"font-weight: 400;\"> to check your grammar and spelling.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Don\u2019t forget to double-check that you\u2019ve spelled everyone\u2019s names right. There\u2019s no excuse for misspelling someone\u2019s name, especially when you can see the recipients\u2019 names spelled correctly in the email header. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Always take a breath and look over an email before you push \u201csend.\u201d<\/span><\/p>\n\n\n\n<h2  id=\"simple-steps-go-a-long-way\"class=\"wp-block-heading\"><b>Simple steps go a long way<\/b><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">It is easy to fire off an email and later realize you left in a typo or spelled the recipient\u2019s name wrong. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Take simple steps to help yourself sound more professional, set yourself apart from less responsible email senders\u2014and get you the responses you need and deserve. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Develop your email skills by keeping away from these mistakes<\/p>\n","protected":false},"author":911,"featured_media":29487,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[43902,43908],"tags":[525,39218,39221],"class_list":["post-29486","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-professional-development","category-creativity-culture","tag-personal-growth","tag-small-businesses","tag-entrepreneurs"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.4 (Yoast SEO v25.3.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Six email bad habits to avoid<\/title>\n<meta name=\"description\" content=\"Here are six email habits to avoid if you want people to take you and your ideas seriously. 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