{"id":11328,"date":"2015-02-16T10:00:00","date_gmt":"2015-02-16T15:00:00","guid":{"rendered":"https:\/\/magazine.wework.com\/?p=11328"},"modified":"2020-03-30T23:20:34","modified_gmt":"2020-03-31T03:20:34","slug":"productivity-tips","status":"publish","type":"post","link":"https:\/\/www.wework.com\/ideas\/professional-development\/productivity-tips","title":{"rendered":"Why some of the best productivity advice doesn&#8217;t work"},"content":{"rendered":"<p>You&#8217;ve heard the same \u201ctried and true\u201d advice from productivity experts for years. And I\u2019ll admit it\u2014I\u2019ve given and taken this advice myself.<\/p>\n<p>But the truth is: A lot of it is a lie. Most of the \u201cbest\u201d productivity advice doesn\u2019t work. Here\u2019s why\u2014and what to do instead.<\/p>\n<h2 id=\"1-dont-check-email-first-thing-in-the-morning\">1. \u201cDon\u2019t Check Email First Thing in the Morning\u201d<\/h2>\n<p>I understand why this sounds like a good tip: Reading and responding to email could derail your\u00a0<a href=\"https:\/\/www.themuse.com\/advice\/3-stepbystep-plans-for-saving-time-every-morning?ref=search\">entire morning<\/a>\u00a0and set you back (you know, when your 15 minutes of reviewing emails turns into 45\u2014and suddenly, you\u2019re late for work). But, in so many industries, it can be difficult to ignore what has been going on overnight\u2014even for a few hours. Translation: This tip just isn\u2019t realistic in your fast-paced life. In fact, it might actually cause additional anxiety before you even get into the office.<\/p>\n<h3>The Fix<\/h3>\n<p>Check email first thing in the morning, but don\u2019t respond unless it will take you less than a minute. Something that requires a quick \u201cyes\u201d or \u201cno\u201d or that can be forwarded to someone who can take care of it for you is fine. But anything that requires research or a longer response is off-limits. Mark that email \u201cunread,\u201d and go back to it later when you have more time. Better yet, add it to your\u00a0<a href=\"https:\/\/www.themuse.com\/advice\/8-expertbacked-secrets-to-making-the-perfect-todo-list?ref=search\">to-do list<\/a>\u00a0so you\u2019ll be sure to check on it later.<\/p>\n<p>Scrolling through and skimming emails first thing in the morning is a good use of time even when you can\u2019t respond right away. Letting them marinate before firing off a response can be invaluable.<\/p>\n<h2 id=\"2-do-the-hardest-task-first\">2. \u201cDo the Hardest Task First\u201d<\/h2>\n<p>Sure, this sounds like a reasonable strategy. But the problem is that, sometimes, your hardest to-do can really set you back time-wise. It can be easy to get off track if you don\u2019t plan ahead and set aside all of the time, resources, and energy you need for this task. This strategy might end up actually deflating your hopes for a productive day.<\/p>\n<h3>The Fix<\/h3>\n<p>Instead of tackling your most difficult (i.e., draining) task first, boost your confidence and get your momentum going by starting with smaller, easier steps. They will ease you into a productive mode and ensure you\u2019ll keep plugging along.<\/p>\n<p>Bonus: Consider cutting that difficult project into smaller bite-sized to-dos that you can tackle individually. For instance, \u201cwrite a book\u201d is too daunting. So, break that big task up into smaller ones like, \u201cresearch ideas,\u201d \u201cmake chapter outlines,\u201d and \u201ccontact agents.\u201d<\/p>\n<h2 id=\"3-make-a-master-to-do-list\">3. \u201cMake a Master To-Do List\u201d<\/h2>\n<p>This makes my head hurt.<\/p>\n<p>OK, I do think it\u2019s a good idea to get everything out of your head and down on paper. But having just one go-to list for all the things you need to get done is a big mistake. It ends up being really difficult to focus and pick tasks off a never-ending list.<\/p>\n<h3>The Fix<\/h3>\n<p>Once you do a mind dump and get everything out of your head, rewrite your list into specific, actionable tasks. Then, go a step further and break your lists up into a work list, home list, side project list, and so on.<\/p>\n<p>This way, your mind will be clear when you look at that particular list, and you won\u2019t have to wade through other noise like \u201cpick up birthday gift for Grandma\u201d when you\u2019re trying to finalize a press release at work. You\u2019ll get to Grandma\u2019s gift\u2014when you\u2019re ready to tackle your home and life to-dos. Keeping your lists separate will help you stay laser-focused on what really needs to get done first.<\/p>\n<h2 id=\"4-stop-multitasking\">4. \u201cStop Multitasking\u201d<\/h2>\n<p>Yes, I\u2019m guilty of giving this advice quite often\u2014but it\u2019s not completely accurate. I\u2019ve met plenty of people who tell me they are\u00a0<a href=\"https:\/\/www.themuse.com\/advice\/my-quest-to-banish-multitaskingand-what-anyone-can-learn-from-it?ref=search\">master multitaskers<\/a>\u00a0and can juggle many projects at once. I get it: I\u2019m one of them.<\/p>\n<p>In fact, stress can actually push you to become more productive. For example, have you ever noticed how if you know you need to get a certain amount of stuff done in a short time, you\u2019ll figure out a way to do it? Even if that means doing two things at once!<\/p>\n<h3>The Fix<\/h3>\n<p>Be selective. For instance, commuting is a great time to catch up on your favorite podcast. I like to walk and simultaneously learn how to become a better entrepreneur, figure out who really did kill Hae Min Lee (hello,\u00a0<em>Serial<\/em>!), or hear how to\u00a0<a href=\"https:\/\/www.themuse.com\/advice\/19-tips-that-will-make-you-a-networking-master?ref=search\">network like a superstar<\/a>.<\/p>\n<p>Sure, this is technically doing two tasks at once, but I don\u2019t need the same resources to do both. Meaning, walking and listening is a productive way to multitask because these two tasks complement each other. Alternatively, something like talking on the phone and writing emails isn\u2019t a great multitasking pair because it\u2019s just too hard to split your brain across those two things.<\/p>\n<p>Remember, just because something is touted as \u201cthe best advice around\u201d doesn\u2019t mean it\u2019s the best advice for you. So, feel free to flout these productivity best practices, and try the alternatives above.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>You&#8217;ve heard the same \u201ctried and true\u201d advice from productivity experts for years. And I\u2019ll admit it\u2014I\u2019ve given and taken this advice myself. But the truth is: A lot of it is a lie. Most of the \u201cbest\u201d productivity advice doesn\u2019t work. Here\u2019s why\u2014and what to do instead. 1. \u201cDon\u2019t Check Email First Thing in [&hellip;]<\/p>\n","protected":false},"author":1427,"featured_media":11332,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[43902],"tags":[],"class_list":["post-11328","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-professional-development"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.4 (Yoast SEO v25.3.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Why some of the best productivity advice doesn&#039;t work<\/title>\n<meta name=\"description\" content=\"You&#039;ve heard the same \u201ctried and true\u201d advice from productivity experts for years. And I\u2019ll admit it\u2014I\u2019ve given and taken this advice myself. 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