{"id":2111,"date":"2020-09-29T10:37:42","date_gmt":"2020-09-29T14:37:42","guid":{"rendered":"https:\/\/www.wework.com\/en-GB\/ideas\/?p=2111&#038;preview=true&#038;preview_id=2111"},"modified":"2020-12-16T12:03:44","modified_gmt":"2020-12-16T12:03:44","slug":"a-building-operations-team-rallies-to-respond-to-covid-19","status":"publish","type":"post","link":"https:\/\/www.wework.com\/en-GB\/ideas\/community-stories\/employee-spotlight\/a-building-operations-team-rallies-to-respond-to-covid-19","title":{"rendered":"A building operations team rallies to respond to COVID-19"},"content":{"rendered":"\n<p>In early March, Jacqueline Slatky got a call from her manager asking if she could help out with\u00a0a potential COVID-19 case in a New York City WeWork space.\u00a0<\/p>\n\n\n\n<p>\u2018Little did I know at the time that my project management skills would truly be put to the test as the organisation was on the heels of an unforeseeable global event,\u2019 said Slatky.<\/p>\n\n\n\n<p>The scale of what was to come was tough to fathom at the time: the World Health Organisation <a href=\"https:\/\/www.thinkglobalhealth.org\/article\/updated-timeline-coronavirus\">declared the outbreak a pandemic<\/a> in early March, and states across the country were only just beginning to declare states of emergency.<\/p>\n\n\n\n<p>Slatky had been helping the company \u2018work smarter, not harder\u2019 as a senior manager in operations excellence in the United States and Canada at WeWork since October 2018 \u2013 but this was something else entirely.<\/p>\n\n\n\n<p>\u2018There was no precedent for how to deal with COVID-19. No amount of time scrolling through Google would give us the answers that we needed,\u201d she said.<\/p>\n\n\n\n<p>Today, that\u2019s no longer the case. Members can walk into any WeWork around the world to find a <a href=\"https:\/\/www.wework.com\/info\/navigating-the-future-of-the-workplace?utm_source=ideas&amp;utm_medium=article&amp;utm_campaign=BTW_THTW&amp;utm_content=Community%20Stories\">safe and productive workspace<\/a> replete with sanitisation stations, <a href=\"\/en-GB\/ideas\/office-design-space\/signs-that-reinforce-social-distancing-in-the-office\">distancing protocols<\/a> and widely available masks and gloves. This <a href=\"\/en-GB\/ideas\/office-design-space\/how-wework-updated-our-global-spaces-amid-covid-19\">transformation<\/a>, which is constantly iterating in response to emerging information about the pandemic, is thanks in large part to the pioneering teams in charge of keeping our buildings open. 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               <script id=\"nf-tmpl-cell\" type=\"text\/template\">\r\n            <nf-fields><\/nf-fields>\r\n        <\/script>\r\n\r\n        <script id=\"nf-tmpl-row\" type=\"text\/template\">\r\n            <nf-cells><\/nf-cells>\r\n        <\/script>\r\n\r\n        \n\n\n<p>Alecia Craft, the director of operations, United States and Canada, led the return to the office transformation plan. (Craft leads region-wide programmes, while Slatky leads specific workstreams within the programme.) \u2018This is our new normal, and we needed to find a way to exist in it and feel safe,\u2019 said Craft, who started at WeWork in July 2019.\u00a0<\/p>\n\n\n\n<p>\u2018We\u2019re committed to meeting our member\u2019s expectations of professional distancing and health and wellness, while still maintaining our strength in community and connection,\u2019 she says.<\/p>\n\n\n\n<h2  id=\"in-the-beginning\"class=\"wp-block-heading\"><strong>In the beginning<\/strong><\/h2>\n\n\n\n<p>This transformation did not happen overnight. At a company with over <a href=\"https:\/\/www.wework.com\/en-GB\/locations\" href=\"https:\/\/www.wework.com\/en-GB\/locations\">800 locations globally, including across 40 cities in North America alone<\/a>, organising a cohesive response was an immense task \u2013 especially given that almost overnight, a lot of this work went remote.<\/p>\n\n\n\n<p>Carving an unprecedented path meant that Craft and Slatky had to start with some really basic questions: How is a COVID-19 case reported? Who needs to know what, and when? How do you disinfect a space? Who is responsible for making these decisions?\u00a0<\/p>\n\n\n\n<p>Daily stand-up meetings were implemented with the operations team; an internal Slack channel was launched to provide real-time updates.<\/p>\n\n\n\n<p>\u2018This is a time when pretty much everyone has had to work outside their job description for the sake of the company and our members,\u2019 said Slatky. \u2018Before COVID-19, I was thinking about what type of non-dairy milk we should have in the pantry. Now I am on the front lines, making sure that our <a href=\"\/en-GB\/ideas\/office-design-space\/effective-social-distancing-office-layouts\">spaces are safe for members<\/a>.\u2019<\/p>\n\n\n\n<figure class=\"wp-block-image size-body_horizontal\"><img decoding=\"async\" src=\"\/ideas\/wp-content\/uploads\/sites\/4\/2020\/09\/IMG_7555_v1-800x571.jpg\" alt=\"\" class=\"wp-image-3000020847\" \/><figcaption>Jacqueline Slatky was called on at the start of the pandemic to help develop WeWork&#8217;s guidelines for a safe return back to the office. Photograph courtesy of Jacqueline Slatky.<\/figcaption><\/figure>\n\n\n\n<p>It\u2019s a responsibility that Craft and Slatky take seriously. Once the basic questions were answered, workspaces needed to be stocked with the right tools. Craft helped to organise the largest shipment of products that had ever been made to existing WeWork buildings: 19,000 hand sanitiser dispensers, 13,000 wipe dispensers, <a href=\"\/en-GB\/ideas\/office-design-space\/signs-that-reinforce-social-distancing-in-the-office\">signage explaining the new systems<\/a>, pillows emblazoned with gentle distancing reminders, 5,000 boxes of gloves and thousands upon thousands of face masks.\u00a0<\/p>\n\n\n\n<p>Craft put together a board on the project management service Monday.com to track everything. The team had to keep meticulous count of each building\u2019s quantity of orders, the delivery dates, the tracking numbers, certificates of insurance so logistics providers could quickly drop pallets at the loading docks, any delivery failures, and anything else that needed to be documented and streamlined.\u00a0<\/p>\n\n\n\n<p>\u2018That is what makes me passionate about what I do: being able to provide thoughtful leadership and direction when organisations need it most; being able to prioritise and create structure and process where there is disorganisation,\u2019 said Slatky.\u00a0<\/p>\n\n\n\n<p>While all that was happening, Craft and Slatky were also leading a company-wide effort to develop protocols for a <a href=\"https:\/\/www.wework.com\/en-GB\/tomorrow?utm_source=ideas&amp;utm_medium=article&amp;utm_campaign=BTW_THTW&amp;utm_content=Community%20Stories\" href=\"https:\/\/www.wework.com\/en-GB\/tomorrow?utm_source=ideas&#038;utm_medium=article&#038;utm_campaign=BTW_THTW&#038;utm_content=Community%20Stories\">new world of work<\/a>. These protocols \u2013 which are now in place at all WeWork locations \u2013 include <a href=\"\/en-GB\/ideas\/office-design-space\/effective-social-distancing-office-layouts\">de-densifying spaces<\/a> (things like reducing and spacing out furniture in common areas), making hand sanitiser and wipes ubiquitous, and increasing the frequency of <a href=\"https:\/\/www.wework.com\/info\/navigating-the-future-of-the-workplace?utm_source=ideas&amp;utm_medium=article&amp;utm_campaign=BTW_THTW&amp;utm_content=Community%20Stories\">cleaning and sanitisation<\/a> (particularly in high-traffic areas). Community teams have also been outfitted with masks and gloves and undergo regular temperature checks.<\/p>\n\n\n\n<h2  id=\"back-to-work\"class=\"wp-block-heading\"><strong>Back to work<\/strong><\/h2>\n\n\n\n<p>With all that in place, Craft and Slatky were excited to get members back into WeWork spaces \u2013 and they, themselves, were excited to return as well.<\/p>\n\n\n\n<p>\u2018I feel really great about coming back,\u2019 said Craft at <a href=\"https:\/\/event.on24.com\/wcc\/r\/2508045\/E00CCE72D3F772B84C2F046897D7626C?partnerref=ideas\">a webinar<\/a> in late July on adapting the workplace, which she participated in from <a href=\"https:\/\/www.wework.com\/en-GB\/buildings\/1448-nw-market-st--seattle--WA\" href=\"https:\/\/www.wework.com\/en-GB\/buildings\/1448-nw-market-st--seattle--WA\">WeWork 1448 NW Market St<\/a> in Seattle. That location is a 10-minute walk from her house. \u2018I&#8217;ve been stuck at home with 14-year-old twin daughters, and I\u2019m happy to be out of the house today,\u2019 she says.<\/p>\n\n\n\n<p>While there are things that Craft says she enjoys about working from home \u2013 like folding laundry during a conference call \u2013 she says there\u2019s nothing quite like being in the same physical space.<\/p>\n\n\n\n<p>\u2018Collaboration really suffers. There\u2019s just nothing like being with somebody and being next to someone and being able to have those impromptu conversations and brainstorming right then and there,\u2019 she said. Studies bear this out. According to a <a href=\"\/en-GB\/ideas\/growth-innovation\/the-impact-of-working-from-home-on-collaboration\">WeWork and brightspot strategy survey<\/a>, employees working from home have seen an 11 per cent drop in the ability to meet and brainstorm. For employees whose roles rely on collaboration, the decline is from 13 to 15 per cent.<\/p>\n\n\n\n<h2  id=\"a-new-way-of-work-for-a-new-world\"class=\"wp-block-heading\"><strong>A new way of work, for a new world<\/strong><\/h2>\n\n\n\n<p>Amid all the changes, WeWork has retained the things that brought members here in the first place: an <a href=\"https:\/\/www.wework.com\/info\/inspiring-workplace-productivity?utm_source=ideas&amp;utm_medium=article&amp;utm_campaign=BTW_THTW&amp;utm_content=Community%20Stories\">impeccable eye for design<\/a>, a strong sense of community, and the kind of entrepreneurial spirit that sees this pandemic as a challenge that can only be weathered collectively.\u00a0<\/p>\n\n\n\n<p>It\u2019s why Craft and Slatky get out of bed every morning.<\/p>\n\n\n\n<figure class=\"wp-block-image size-body_horizontal\"><img decoding=\"async\" src=\"\/ideas\/wp-content\/uploads\/sites\/4\/2020\/09\/Web_150DPI-20150209_WeWork_Covid-Response_1120_v1-800x571.jpg\" alt=\"\" class=\"wp-image-3000020856\" \/><figcaption>WeWork has implemented enhanced cleaning and social distancing measures in all our locations. Photograph by WeWork.<\/figcaption><\/figure>\n\n\n\n<p>\u2018I\u2019m passionate about the member experience!\u2019 says Craft. \u2018We want to make sure that we\u2019re providing exceptional service to every person that walks into our buildings every day. All of <a href=\"https:\/\/www.wework.com\/en-GB\/mission\" href=\"https:\/\/www.wework.com\/en-GB\/mission\">our values<\/a> show up in our work daily; we constantly strive to do the right thing and always do better.\u2019<\/p>\n\n\n\n<p>Craft and Slatky are now winding down their massive undertaking. Everything has been delivered and installed in buildings, but Craft still holds twice-weekly meetings with vendors and the operations team to ensure that everything is fully in place. Increasingly, she is shifting her work to responding to member enquiries and helping members <a href=\"https:\/\/www.wework.com\/info\/the-future-of-work-is-flexible?utm_source=ideas&amp;utm_medium=article&amp;utm_campaign=BTW_THTW&amp;utm_content=Community%20Stories\">de-densify their offices<\/a> as they settle back in.<\/p>\n\n\n\n<p>As new information about COVID-19 emerges, WeWork continues to upgrade and adjust its systems for dealing with it. \u2018It is one thing to build or improve a system or process. It is another thing to sustain it,\u2019 says Slatky. \u2018Once a problem is fixed and solutions are in place, it\u2019s critical to hold on to the gains.\u2019<\/p>\n\n\n\n<p>While fresh air has always flowed through WeWork offices, the company is currently working with global design and engineering company Arup to <a href=\"\/en-GB\/ideas\/brokers\/top-three-hvac-questions-in-the-time-of-covid-19\">heighten the health and safety of air filtration<\/a> systems. Given how rapidly the Centres for Disease Control and local governments were changing business requirements at the beginning of the pandemic, Slatky started a Monday.com board to track any new state or local executive orders. Now that systems are in place, WeWork is able to quickly and efficiently implement any new local and state mandates regarding face coverings or other safety protocols.<\/p>\n\n\n\n<p>\u2018That\u2019s <a href=\"https:\/\/www.wework.com\/en-GB\/tomorrow\/get-started?utm_source=ideas&amp;utm_medium=article&amp;utm_campaign=BTW_THTW&amp;utm_content=Community%20Stories\" href=\"https:\/\/www.wework.com\/en-GB\/tomorrow\/get-started?utm_source=ideas&#038;utm_medium=article&#038;utm_campaign=BTW_THTW&#038;utm_content=Community%20Stories\">how tomorrow works<\/a> \u2013 to me, this means that the only constant is change. We will need to constantly check and adjust as we move through tomorrow,\u2019 said Craft. \u2018WeWork is no stranger to resiliency \u2013 it\u2019s what makes us who we are, and we will continue to demonstrate this as we learn and grow together.\u2019<\/p>\n\n\n\n<p><em>A.M. Higgins is a writer and content creator in Washington, D.C.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>They oversaw the largest shipment of protective equipment ever made to WeWork buildings<\/p>\n","protected":false},"author":1965,"featured_media":2113,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[1427,1436],"tags":[43,148,1416],"class_list":["post-2111","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-community-stories","category-employee-spotlight","tag-innovation","tag-impact","tag-health-and-safety"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.4 (Yoast SEO v25.3.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>A building operations team rallies to respond to COVID-19 - Ideas (en-GB)<\/title>\n<meta name=\"description\" content=\"They oversaw the largest shipment of protective equipment ever made to WeWork buildings.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.wework.com\/en-GB\/ideas\/community-stories\/employee-spotlight\/a-building-operations-team-rallies-to-respond-to-covid-19\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"A building operations team rallies to respond to COVID-19\" \/>\n<meta property=\"og:description\" content=\"They oversaw the largest shipment of protective equipment ever made to WeWork buildings.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.wework.com\/en-GB\/ideas\/community-stories\/employee-spotlight\/a-building-operations-team-rallies-to-respond-to-covid-19\" \/>\n<meta property=\"og:site_name\" content=\"Ideas (en-GB)\" \/>\n<meta property=\"article:published_time\" content=\"2020-09-29T14:37:42+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-12-16T12:03:44+00:00\" \/>\n<meta name=\"author\" content=\"A.M. 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